财务部岗位设置.docx
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财务部岗位设置
JOBDESCRIPTION
JOBTITLE:
DIRECTOROFFINANCE&ADMINISTRATION职务:
财务行政总监DEPARTMENT:
FINANCE部门:
财务部JOBCODE:
FIN001代码REPORTTO:
GENERALMANAGER上级主管:
总经理
GENERALMISSION:
●Tooverseethefinanceandaccountingdepartmentinthehotel,andensureitssmoothrunningsothatallfinancialandmanagementreportsareaccurateandavailablebytheirduedates.
●Todefineandimplementhotelinternalcontrolpoliciesandprocedures,ensuringtheireffectivenesssothattheprofitabilityofthehotelismaximized（inconjunctionwiththeGeneralManagerofthehotel）.
RESPONSIBILITIESANDMEANS:
●TooverseethefinanceandAccountingdepartmentofthehotel.
●Toensurethatthebooks,recordsandaccountsaremaintainedaccuratelyandfairlyreflectthetransactionsandadministrationoftheassesofthehotel.
●TodeviseandmaintainasystemofinternalaccountingcontrolsufficienttoensurethattransactionsareexecutedinaccordancewithManagement’sgeneralandspecificauthorizationandincompliancewithgenerallyacceptedaccountingprinciplesandspecificcountrylegislation.
●Toreviewandcertifyanyhotelinternalorexternalfinancialreportingbeforedistribution.
●Overseethepreparationofthehotel’syearlyoperatingbudget.
ADMINISTRATIVERESPONSIBILITIES:
●Toensurethatthehotelholdallrequiredlicensesandpermitstooperate.
●ToensurethehotelhasadequateinsurancepoliciesinplaceasstipulatedintheManagementAgreement.
●Toreviewallproposedcontractsforpricingandterms,ensuringthathotel’sinterestcomesfirstandisprotectedatalltimes.
●Toprovideassistancetootheroperationaldepartmentsinthedefinition,implementationandfollow-upofimprovedinternalcontroltools.
●TomaintainclosecommunicationwiththirdpartiessuchastheOwningcompany,publicauditors,externalauditors,localauthoritiesandAccorRegionalOffice.
TECHNICALRESPONSIBILITIES:
●Tooverseeandensurethesmoothrunningofallaccountingfunctionsinthehotelandinparticular:
Thetimelypreparationandreleaseofaccuratemonthlyfinancialstatementsandotherrelatedreports.
Allbalancesheetaccountsarefullyreconciledonamonthlybasisanddiscrepanciesareimmediatelyidentifiedandcorrected.
●TooverseeandensurethesmoothrunningofAccountReceivables,CreditandCashieringfunctions,inparticular:
Thatallaccountreceivablebalancesarebonafideandappropriateactionstakentocollectoverdueamounts.
ToregularlyorganizecreditmeetingswiththeparticipationoftheGeneralManagerandallconcernedHeadsofDepartmentwherealldebtors’balancesareanalysed.
TooverseethemaintenanceoftheAccountReceivablesub-ledgersincreatingnewdebtors’codesorupdatingcreditlimits.
Thesafeguardofallhotelcashandbankassets:
tocertifyallmonthlybankandcreditcardreconciliation,toensurethatalldailycashandchequecollectionaredulyverifiedandbanked-inintactonadailybasis.
●TooverseeandensurethesmoothrunningoftheoverallCostControlfunctions,inparticular:
Theactualrecordandsafeguardofallstocksofthehotelwithallvariancesbeingjustifiedandcorrected.
Thestrictrespectofallcontrolproceduresandpolicies.
●Tooverseeandensurethesmoothrunningofthepurchasingfunctions,inparticularthatallprocurementofgoodsandservicesaredoneinaccordancewiththehotelpoliciesandprocedures.
●Tooverseeandensurethesmoothrunningoftheoverallpayrollandgeneraladministrativefunctions,inparticular:
Theaccuracyofthepayrollcalculationandpaymenttoemployees
Thestrictrespectofcountrytaxlegislation（preparationandfilingofalltaxmatters）
●Tooverseealllegalandtaxmattersrelatedtothehotelinliaisonwithconsultantsandlocalauthorities.
●Tooverseeandensurethesmoothrunningofthehotel’scomputersystem.
HUMANRESPONSIBILITIES:
●Toensurethatnecessaryin-house/outsidetrainingforallemployeesofthedepartmentisprovided,toenablepersonneltotemporarilyfillanotherpositionduringaregularemployee’sabsence.
●Tomotivateallemployeesofthedepartmentandtoencourageconsistentjobperformance.
RELATIONS:
●DirectlyreportstotheGeneralManager
●CloselyworkswithallHeadsofDepartment,AccorRegionalOffice.
LIMITSOFAUTHORITY:
●MaynotmakepolicychangeswithouttheapprovaloftheGeneralManager.
●MaynotoffersalaryincreasedtostaffunlessapprovedbytheGeneralManager.
●Maynotalter/terminatetheemploymentcontractofanyemployeeunlessauthorizationisobtainedfromtheGeneralManager.
●Maynotmakeanystatementstothepressregardingthecompany.
OTHERRESPONSIBILITIES:
●Tobereadyandresponsiblewhenassignedtoperformanyotherdutiesasdesignatedbyhighermanagement.
JOBDESCRIPTION
JOBTITLE:
DEPUTYFINANCIALCONTROLLER职务:
副财务总监DEPARTMENT:
FINANCE部门:
财务部JOBCODE:
FIN002代码REPORTTO:
DIRECTOROFFINANCE&ADMINISTRATION上级主管:
财务行政总监
GENERALMISSION基本职责
•TheDeputyFinancialControllerassiststheDirectorofFinance&Administrationinoverseeinganddirectingallaspectsregardingthefinance,generalaccountsandinternalcontrol.
从财务及管理、总账目和内部管理等方面协助财务总监的工作。
•Hisgeneralmissionincludesbutnotlimitedtothefollowing:
其工作职责包括但不仅限于以下事项：
ToensureinternalcontrolsystemdesignedbytheAccorHeadquartersaswellasperrulesandregulationsofChinaareimplemented.
保证执行由雅高总部设计的内部控制系统以及中国的法规。
TomaintainbooksofaccountsasperAccorstandard.
保证按雅高的标准保存和登记账簿。
ToassistDFAforformulatingfinancialpolicyasandwhenitisrequiredkeepinginviewtherequirementsoflocalrulesandregulations.
协助财务总监在需要时解释财务制度，时刻关注本地法规的要求。
Tocreateacongenialworkingatmosphereinthedepartmentbywayofmotivatingstaff.
通过鼓励员工在部门中创造融洽的工作氛围。
Assisttodevelopaccountingsystemandinternalcontrol.
协助完善财务制度和内部管理。
RESPONSIBILITIESANDMEANS责任和工作方法
•Participateinthepreparationofannualbudget,monthlyforecastandquarterlyforecast.
参与准备月度、季度和年度预算、
•CheckallpaymentsincludingpettycashpaymentsfortheapprovalofFinancialControllerandGeneralManager.
核对包括小额支付在内的所有付款并取得财务总监和总经理的同意。
•Ensurethatalltaxmattersaretreatedinapropermannerandincompliancewithrelatedlegislation.
正确对待所有税收问题，使其合法化。
•Followuptaxchangesandotherslegislation.
留意税率和其它法律的变化。
•Participateinthepreparationofmonthlyfinancialstatement.
参加每月财务报表的编制工作。
•CheckthepayrollandallbenefitsstatementsmonthlyandensurethatthestatementpreparedbytheHR&Tiscorrect.
检查每月工资福利表并保证人力资源部准备的工资报表的正确性。
•Reviewbankreconciliationandreconciliation’sbetweencontrolaccountsandsubsidiaryaccounts.
审阅银行账目调节表，核查总账和明细账。
•Reviewtrialbalanceandfinancialreports.
审阅试算表和财务报表。
•AssisttheFinancialControllerforprovidingtimelyqualityreports.
协助财务总监及时编报质量报告。
•AssisttheFinancialControllertopreparethevariancereportregardingcost,expensesandbudgetvariances.
协助财务总监编报成本、费用与预算的差异报告。
•AssisttheFinancialControllerforestablishingpoliciesandprocedures.
协助财务总监建立部门工作制度和程序。
ADMINISTRATIVERESPONSIBILITIES行政责任
•Ensuregroomingofthestaffasperhotelstandard.
确保员工保持酒店微笑服务的标准。
•Ensureallstaffunderhis/heradministrationreportintime.
确保下属员工及时报告工作。
•Processdisciplinaryactionofthestaffshouldtherebeanecessity.
如有必要对下属进行纪律约束。
•Participateintheselectionprocessofstaff.
参与员工的选拔工作。
•Recommendstaffpromotionasandwhenitisnecessary.
必要时推荐对员工的提升。
•CheckthetimecardofthestaffonceinamonthandcomparewiththeattendanceregistertobemaintainedintheDepartment.
每月检查员工的时间卡并与保留在本部门的签到簿比较。
•Ensurethatthestaffsunderhis/hersupervisionareonthejobanddonotgossipwhileonduty.
确保下属员工到岗且在工作时间不闲谈。
TECHNICALRESPONSIBILITIES技术责任
•Toassistinoverseeingandensurethesmoothrunningofaccountingfunctions,inparticular:
负责协助监督和确保各项会计工作的顺利进行，尤其在以下方面；
-Thetimelypreparationandreleaseofmonthlyfinancialstatementsandotherrelatedreportsandtheiraccuracy
按时准备和发布月度财务报表以及其他相关报告，并保证其准确性。
-Thatallbalancesheetaccountsarefullyreconciledonmonthlybasisanddiscrepanciestimelyidentifiedandcorrected
每月对所有资产负债表项目进行对账，差额应及时确认并更正。
•ToassistinoverseeingandensurethesmoothrunningofAccountReceivables,CreditandCashieringfunctions,inparticular:
负责协助监督和保证应收款，信贷和现金出纳等工作的有效管理和运行，尤其是以下方面
-Thatallaccountreceivablebalancesarebonafideandappropriateactionstakentocollectoverdue
保证应收款余额可收回，并采取适当的措施催收逾期款项。
-ToregularlyorganizecreditmeetingwiththeparticipationofGeneralManagerandallconcernedheadofdepartmentwherealldebtors’balancesareanalyzed
定期组织召开信贷会议，总经理和各部门经理应出席会议，并对所有债务人的信用及债务情况进行分析。
-TooverseethemaintenanceoftheAccountReceivablesub-ledgersincreatingnewdebtors’codesorupdatingcreditlimits.
负责应收账的管理，监督应收款明细账目的建立和信贷额度的更新。
-Thesafeguardofallhotelcashandbankassets:
tocertifyallmonthlybankandcreditcardreconciliation,toensurethatalldailycashandchequecollectionaredulyverifiedandbanked-inintactonadailybasis.
保证酒店现金和银行存款的安全：
审核每月银行账户及信用卡账户的对账，确保每日收集的现金和支票都经过了仔细核查并每日存入银行。
•ToassistinoverseeingandensurethesmoothrunningoftheoverallCostControlfunctions,inparticular:
协助监督和保证成本控制工作的有效进行，尤其是以下方面：
-Theactualrecordandsafeguardofallstocksofthehotelwithallvariancesbeingjustifiedandcorrected.
准确记录酒店的存货情况并维护存货的安全，确保所有的差异都有明确的解释并及时更正。
-Thestrictrespectofallcontrolproceduresandpolicies.
确保各项管理政策和程序的严格遵守和执行。
•Toassistinoverseeingandensurethesmoothrunningofthepurchasingfunctions,inparticularthatallprocurementofgoodsandservicesaredoneinaccordancewiththehotelpoliciesandprocedures
协助监督和保证采购工作的顺利进行，督
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