外贸函电信函实例.docx

外贸函电信函实例.docx

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外贸函电信函实例

外贸函电教学材料（信函实例部分）

Theselettersordocumentsincludethoserelatingtotradingproceduressuchasestablishingbusinessrelations,inquiry,offer,bargainingoverprices,complaintsandclaims,shipmentmatters,etc.

ChapterOne

EstablishingTradeRelations

Sample1

DearMr.Gordon

YourfirmhasbeenrecommendedtousbyJamesOliver&Co.ofCoventry,withwhomwehavedonebusinessformanyyears.

Weareinterestedinyourelectricheaters,particularlyModelF,forusesinofficeandshallbegladifyouwillsendusacopyofyourillustratedcatalogandcurrentpricelist.

Yourssincerely

（Reply）

AsrequestedinyourenquiryofSeptember1,weencloseacopyofourlatestcatalogueofelectricheaters.

YoumentionedthatyouareparticularlyinterestedinModelF,ournewestmodel.Withoutanyincreaseinpowerconsumption,itgivesout15%moreheatthanearliermodels.Youwillfindparticularsofourtermsprintedontheinsidecoverofthecatalogue.

Welookforwardtoatrialorder.Thiswillenableyoutoseeforyourselfthehighqualityandefficiencyofourproducts.

Versionofconversationallanguage:

Thankyouforyourletter（inquiry）ofSeptember1.Wearesendingyouacopyof…

Yousaidthatyouare…Thismodelgivesout15%moreheatthanearlierones,butitdosenotconsumemorepower.Youwillseeourtermsontheinsidecoverofthecatalogue.

Pleaseplaceatrialordersothatyoucanseeforyourselfthegoodqualityandhighefficiencyofourproducts.

AnotherVersioninplainEnglish:

JamesOliver&Co.,anoldpartnerofours,recommendedyourcompanytous.

Weareinterestedinyourofficeelectricheaters,particularlyModelF.Willyousendusacopyofyourillustratedcatalogandcurrentpricelist?

Example2

AsthesuccessfulbidderofawaterconservatoryprojectinSouthwestChina,wearethinkingoforderingsomeequipmentinChinaaccordingtoourdrawingsandspecifications.

TheworkonsiteistobegininMayaccordingtocontract.AlloffersmustreachourBeijingofficeatNo.403,FriendshipHotelbytheendofthismonth.Pleasenotethatwewillnotconsideranyoffersthatreachusafterthatdate.

Offersthatreachuslaterthantheabovedatewillnotbeconsidered.

Pleasemakesurethatyourofferreachesusbytheendofthismonth,sothatyourofferwillbeconsidered.

Sample3

DearMr.XXX

ThankyouforyourinquiryaboutourAudio-visualTeachingPackageIamenclosingourcatalogforyourreview.

Wedeveloped[nameofequipment]toprovideeducatorswithacomprehensiveandeffectivemeansoftransmittinginformationandtohelpmodernizeeducationalmethods.Thatchildrenarehighlyreceptiveandstimulatedtolearnthroughtheusageofaudio-visualmaterial,iswidelyacceptedbyeducatorsthroughoutthefield.

Afteryouhavereviewedourmaterial,wewouldappreciatehearingyourcomments,andwewilllookforwardtoansweringanyquestionsyouhaveaboutourproduct.

Onceagain,thankyouforyourinterestinourproducts.

Example4

Dear____,

Thankyouforopeninganaccountwithourcompany.Asoneoftheleadersinthisindustry,wecanassureyouthatourproductsandourserviceswillnotdisappointyou.

Iwouldliketotakethisopportunitytobrieflysetforthourtermsandconditionsformaintaininganopenaccountwithourfirm.Invoicesarepayablewithin30daysofreceipt,witha2%discountavailableifyourpaymentisremittedwithinten（10）daysofreceipt.Weconsiderthisincentiveanexcellentopportunityforourcustomerstoincreasetheirprofitmargin,andthereforeencouragetheuseofthisdiscountprivilegewheneverpossible.Wedo,however,requirethatourinvoicesbepaidwithinthespecifiedtime,forourcustomerstotakeadvantageofthis2%discount.

Atvarioustimesthroughouttheyearwemayofferourcustomersadditionaldiscountsonourproducts.Indeterminingyourcostinthiscase,youmustapplyyourspecialdiscountfirst,andthencalculateyour2%discountforearlypayment.

Asthecreditmanager,Iwillbehappytoansweranyquestionsyoumayhaveregardingyournewaccount.Icanbereachedattheabovenumber.Welcometoourfamilyofcustomers.

ChapterTwoMakinganOffer

Anofferisapromisetoselloncertaintermsandconditions.Anoffercanbefirmornon-firm.Afirmofferisonethatcannotbecanceledduringaspecifiedperiod.Anon-firmofferisonethatcanbecanceledbytheofferer.

Example1

ThankyouforyourinquiryofMarch8.Wealsoconfirmhavingreceivedthesample.

Wecanproduceproductsofidenticaltypeandqualitytothesample.Basedonyourannualrequirements,weofferasfollows:

Namedeliveryquant.Unitprice

CalfShoes（brown）Sept.100pairs$15,00

TieShoes（black）Immediate100pairs$12.00

LadiesCalfOct.100pairs$14,00

ThisofferisvaliduntilApril5.（Weconsiderthisafirmoffer.）

Welookforwardtoreceivingyourorder.

Example2

ManythanksforyourenquiryofMarch1999,referenceMN/IO.Wehavepleasureinquotingasfollows:

White50/50polyester/cottonmixturemen’sshirtsasper（accordingto）sample,labelNo.203,inassortedsizesbetween35and44,individuallypackedinplasticbagsandboxedin100withnolessthan50ofeachsize,packedinexportcratesof1000shirts.

US$5.00per（each）shirt

EXW（exworks）TextileBuildingRichmond

Weareexpectinganorderfromyousoon.

Sample3

Dear___

Wethinkyou,asanewcustomerofBDDPartners,mightbeinterestedinknowingthatourCustomInteriorShopoffersyoufreeinteriordesignconsultationalongwiththefinestselectionoffabricsandwallpaperdesignstochoosefrom.

Ourexperienceddesignerswillbehappytomeetwithyoueitherinyourhomeoratourstoretodiscussyourinteriordecoratingneeds.Inadditiontothemerchandiseweofferinourstore,wehavecatalogsfromthemajormanufacturersoffurnitureandaccessoriesthroughoutthecountryfromwhichyoucanmakeyourselections.

Pleasefeelfreetoeitherdropinormakeanappointmentwithoneofourinteriordesignersatanytime.ThankyouforbeingacustomerofBDDPartners.

ChapterThree

DiscussionsonPrices

Sample1

Steadilyrisingpriceshavebeenacommonexperienceandourowncostshavecontinuedtorise,too.Untilnowwehavebeenabletoabsorbrisingcostsbyeconomiesinotherdirections.Butnowwecannolongerdoso.Increasesinourpricesareunavoidable.Thenewpriceswilltakeeffecton1stJulyandrevisedpricelistsarenowbeingprepared.Assoonastheyarereadyweshallbesendingcopiestoallcustomers.

We,however,assureyouthatthepriceincreaseswillnotexceed5%.Wehopeyoucanunderstandourdecision.

Sample2

Thankyouforyourfaxof22August.Weareindeedsorrythatyoufindourpricestoohigh.Ourquotedpricesleaveusonlywithasmallprofit.Ifitwerenotforregularorderswereceivefromanumberofcustomers,wecouldnothavequotedevenatsuchprices.

Ourpricesalreadymakefullallowanceforlargeorders.Asyouknow,weoperateinahighlycompetitivemarketinwhichwehavebeenforcedtocutourpricestotheminimum.Wewishwecouldlowerourprices,butunfortunatelywecannotdoso.

Althoughweareunabletolowertheprices,westillhopewemayreceiveyourorders.

Exercise

TranslatethefollowingletterintoEnglish

贵公司3月2日关于2吨杏仁的询价单收到。

按上月所寄样品报价如下：

品名：

甜杏仁（见样品）

等级：

二级

包装：

纸板箱

交货：

5/6月

付款：

不可撤销信用证

因货源短缺，订单须于3月底前寄到，逾期无法供应，请谅解。

ThankyouforyourinquiryofMarch2for2tonsofapricotkernel.Wequote/offerasfollowsaccordingtothesamplewesentlastmonth:

NameofGoods:

sweetapricotkernel

Grade:

2

Packing:

incartons

Delivery:

May/June

Payment:

irrevocableletterofcredit

Duetoshortageofsupply,yourordershouldreachusbytheendofMarch,beyondwhichdatesuppliesmaynotbeavailable.Wehopeyoucanunderstandourposition.

ChapterFourPlacingOrders

Sample1

Thankyouforyourquotationof3Octoberandthesamplegarmentsyousentus.Wefindbothqualityandpricessatisfactoryandwouldorderthefollowings:

1,000MJBlouses（5colorsand5sizes）

2,000CPSuntops（5colorsand5sizes）

Thetermsagreeduponareasfollows:

（1）PricesasstatedinyourQuotationof3Octobertoincludedeliverytofinaldestination;

（2）PaymenttobemadeinSterlingwithinonemonthofthearrivalofgoodsatLiverpool.

（3）InsurancetobearrangedbyyouwithaLloyd’sBroker

Wewillappreciateyourpromptshipment.

Notes:

1.yourquotationofOctober3。

贵公司10月3日的报价。

Quote

2.sample样品;garment:

服装theampleyousentus你们寄来的样品

3.findsth+adj（形容词）我们认为质量和价格都令人满意。

eg.Ifindthemovieveryinteresting.IfindMr.Johnsonawarmheartedperson.Ifindthatitisahardjobtocompleteourstudies.

4.satisfactory令人满意的eg.Ibelieveyoucanhave~results.

5.thetermsagreedupon约定的条款；theampleyousentus你们寄来的样品；loosessuffered遭受的损失；theamountpaid支付的金额

6.agreeon（upon）:

对…达成一致eg.Theyagreedonthedateofdelivery.Thesixpartiesagreedontheprinciplesfortheirtalks.

7.state:

说明/阐述（价格按你方10月3日报价单执行，包括到最终目的地的运费）as+过去分词：

eg.Asrequestedinyourinquiry,wearesendingyouthreesamples.按你方询盘中的要求，我们寄去三个样品。

Asyousaid,themainreasonwasbadmanagement.

8.destination目的地;portofdestination目的港

9.sterling英镑（单位：

pound）;payinsterling以英镑支付；JapaneseYen/¥Yen;USdollar/dollar;

10.withinonemonthofthearrivalofgoods货物到达后一个月内；Liverpool利物浦港/PortofSingapore新加坡港；Hamburg汉堡

11.arrangeinsurance办理保险（由你方通过劳合社经纪商办理保险）

12.Lloyd’s劳合社AIGAmericanInsuranceGroup

13.broker经纪人/经纪商

14.promptshipment即时装运

Sample2

OrderForm格式订单

Whenanorderformisused,whatyouhavetodoistofillinthenecessaryinformation