商务英语写作备忘录写作.ppt

商务英语写作备忘录写作.ppt

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MemoWriting,memo,memorandum,Definition:

ashortofficialnotetoanotherpersoninthesamecompanyororganizaion.（致公司或组织内部另一人的）公务便条/备忘录,athingtoberemembered,LearningObjectives,1.knowthecharacteristicsofmemo;2.understandthebasicformatofmemo;3.befamiliarwithdifferenttypesofmemo;4.writebusinessmemossuccessfully.,1.Characteristicsofmemo,Comparememostoletters:

Memosarealwaysusedtosendinformationtootherswithinanorganization,whilelettersusuallycommunicatewithsomeoneoutsideanorganization;Memosarenormallyusedfornon-sensitivecommunication.Memosareshortandto-the-point.Memoshaveadirectstyle.,Memosdonothaveasalutation（称呼语）.Memosdonothaveacomplimentaryclosing.Memoshaveaspecificformatthatisverydifferentfromabusinessletter.Thestandardbusinessmemoformatisgenerallynomorethanonepagelong.,2.Memoformat,aheadingsection（书端）,abodysection（正文）,2.1aheadingsection,Sample1,2.2abodysection（正文）,openingsegment,discussionsegment,closingsegment,2.2.1Openingsegment（开场部分）,Theopeningexplainsthereasonforthecorrespondence.First,thewriterusuallystatestheproblem,needorannouncement,thenhe/shemakesthepurposeofthememoclear.Memosrecipientcangetanoverviewofthememobyreadingthissegment.,2.2.2Discussionsegment（讨论部分）,Inthissegment,thewritergenerallygivesdetailsabouttheproblems,orexplainsthestepsthathe/shehastakenormethodsorsourceshe/shehasusedtosolvetheproblem.,2.2.3Closingsegment（结束部分）,Thissegmentnormallystatesclealytheactionthewriterexpectstherecipienttotake.,Sample2,montypesofmemo,directivememo,responsememo,tripreportmemo,3.1Directivememo（指令型备忘录）,Adirectivememostatesapolicyorprocedurethewriterwantsthereaderorco-corkertofollow.,Sample3,3.2Responsememo（答复型备忘录）,Thepurposeofthememoistoprovidetherecipientwithdesiredinformation.Itusuallyhasfourparts:

purposestatement,summary,discussionandaction.,Sample4,3.3Tripreportmemo（行程型备忘录）,Atripmemoisusuallysenttoasupervisorafteranemployeereturnsfromabusinessventure.Ithasthesamefourpartsasresponsememo:

purposestatement,summary,discussionandaction.,Sample5,Summary,writingmemosisanimportantskillforanybusinesspersonbecausememoisfrequentlyusedinbusinessorganizations.,characteristics,basicformat,commontypes,