商务英语写作实训pptChapter课件12ReportPPT文档格式.ppt

商务英语写作实训pptChapter课件12ReportPPT文档格式.ppt

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Whatshouldbeconcludedinareport?

Whatformatshouldweemploy?

Abusinessreportisadetailedandfactualaccountorstatementthatisusedtorelayinformationfromonepersonoraprofessionalgrouptoacertainmanagement.Abusinessreportplaysacrucialroleinbusinesspracticeasmostmajorordecisiveactionsarebasedonit.,Whatevertypeofreportyouarerequiredtowrite,itsforreadersneed.,TypesofReports,Therearemanysituationsthatcallforthewritingofreports,andtherearemanyreasonswhypeoplewritereports.Asaresult,therearemanytypesofreports,dependingonhowwesortthem.,StructureofInformalReport,Stepsofwritingareport,Introduction,Clarifyingyourtargetaudienceandtheproblem,CollectingdataandstatisticsFactsListthefactsaccordingtothesurvey,Methodology&

Findings,Conclusion,recommendation,SuggestingConclusion-basedsuggestionstothosewhoaskedyoutowritethereport,DrawingconclusionsFact-basedopinionsdrawnfromFindings,WritingTips,ReportFormats,Letterformat（Samplestudy1）-Letterheadstationery.-UsefulforinformalreportssenttooutsidersMemoformat（Samplestudy2）-Memostyle-Usefulforinformalreportscirculatedwithinorganizations.Preprintedformat（Samplestudy3）-Standardizedforms.-Usefulforroutineactivities,suchasexpensereportsReportformat（）-Plainpaper,manuscriptform-Usefulforlonger,moreformalreports,suchasannualreports,ReportFormat,SampleStudy1-reportinletterformat,-letterhead,introductionofthepresentbudget,-statementofthepresentandfuturecosts,-workalreadyaccomplished,-worktobecompleted,-futureplanorforecast,SampleStudy2-reportinmemoformat,-memohead,-solutionstotheproblemswhichhavebeenperformed,-problemsanalysis,-backgroundinformationandpurposeofthereport,-conclusiondrawnfromtheabove,-suggestion,SampleStudy3-preprintedreport,ReferenceExpressions,NumberingSystemsforReports,Introduction,ThisreportpresentsThereportcarriestheinformationonInthisreportIwillexplainThepurpose/aimofthisreportistoThereportaimstoThereportisbasedonThepurposeofthisreportistoinvestigate,evaluate,studyTheobjectiveofthisreportistorecommend,analyze,giveTheaimofthisreportistoprovidefeedback,estimate,assess,Methodology,Workintheisasfollows.AlthoughthecurrentstatisticsshowthatHavingmadeacloseofthesurvey,IfoundOurresearchreveals,Findings,Itwasfound/discovered/feltthatItwasgenerallythecasethatMostpeoplethoughtthatManymembersofstaffsuggestedthatAnumberofpeoplementionedthatSeveralchangeswereputforward.SeveralstaffmembersexpressedtheviewthatItwasproposedthatWeattributethefactstothefollowingfactorsThefiguresshowItcouldbecountedinthiswayLetsexaminethefactsinthiswayThekeyfindingsareoutlinedbelow.Thefollowingpointssummarizeourkeyfindings.,Conclusion,ItwasgenerallythecasethatTherewereseveralMostpeoplethoughtthatTosumup,Basedonthediscussion,ItisclearthatNoconclusionswerereachedregardingItwasagreedthat,Recommendations,SoIdliketoputforwardmyopiniononthematterMyopinion,foryourreference,isInmyopinion,IstronglyhopeItwouldbeadvisabletoItisessentialtoWestronglyrecommendthat,SampleReports,IncidentReport,InvestigationReport,FeasibilityReport,TripReport,InformationReport,WritingYourMessage,YouworkinthegeneralofficeofABCCompany,alocalengineeringcompany.YouhavebeenaskedonMay10,2003towriteareporttooutlinethelastyearsperformance.Theprojectwasdelayedduringtherainysummer,butmoreskillfulworkersfiredreducedthetimeofprojectsinceNovember,2002.OnDecember25,2,000milesofroadshavebeenrepairedcompletely.Meanwhile,youhavetogivesomerecommendationsforthefuture.￥40,000isrequiredtocompletethefinalstageoftheprojectduetothebadweather.,Situations,Imwritingto_（v.）_（who）about_（what）.,1.Clarifyingyourtargetaudienceandtheproblem,Waysofthinking,2.Collectingdataandresearch,Waysofthinking,WaysofThinking,3.Drawingconclusionbyanalyzingdata-analyzingandinterpretingdata-drawingsomeconclusions4.Makingrecommendations,KeytoWritingYourMessage,CheckYourself,Task1,MultipleChoice:

1-5:

CBAAD6-10:

CADBD,Task2,True-False:

FTTFT6-10:

TFFTT,Task3,ReadthefollowingsentencesandwriteIforintroduction,Fforfindings,Cforconclusion,andRforrecommendation:

IFRRC6-10:

IFCFR,Task4,Analyses:

Thesurveyhaspresentedthefiguresforsharesoffivekindsofmilk,thetrendinthemarket,andwhatweimaginearethereasonsforthechange-thatisthediscussionforthisreport.Theanalyses,therefore,maybelikethis:

Thefiguresshow:

1.fullmilkmarketmaintainsstable;

2.thereisagreatincreasingdemandforthelightmilkandskimmedmilk;

3.yogurtisstillverypopular;

4.fruitmilksaleskeepfalling,Task4,Conclusion:

1.Moreandmorecustomerspreferahealthydietsothatlessfullmilkissold.2.Withtheincreasednumberofagingpeople,lightmilkandskimmedmilkhavegainedmorepopularity3.PeopleinthecityofXYZhavebecomemoreandmoreusedtoeatingyogurt.Recommendations:

Idliketoputforwardmyopiniononnextyearsproductionplanforyourreference:

1.Ournextyearsproductionplanshouldshifttomorelightmilkandskimmedmilk,andtheyogurtproductionlineneedsmoreinvestmentinordertoincreaseproductiontomeettheeverincreasingdemand.2.Asfruitmilkmarketisshrinking,wemaytrytodevelopsomeotherhealthydairyproductsorientedtochildrenunder10.,Task5,ReadtheselectionfromareportandfilltheblankswithA,B,CorDfromthechoicesgivenbelow.:

ABDBB6-10:

DCCAD,Task6,RecommendedLocationforNewOfficeIntroductionAsyourequested,Ihaveinvestigatedseverallocationsforournewoffice,includingsuburbanandmidtownsites.RecommendationThespaceat10CivicSquareinMississaugaisthebestavailablelocation.MethodologyMysearchwasbasedontheassumptionthatwewantedtoleaseabout1500squarefeetinanexistingofficebuilding.ThemaincriteriaforselectingtheCivicSquarelocationwere:

A）costB）accessibilityC）qualityofthebuildingWiththehelpofGilGordonofRoyalRealty,Inarrowedtheinitialpossibilitiesdowntotwo:

10CivicSquareinMississauga451PriceStreetWestinmidtownTorontoBothofthesemeetourbasicrequirements.,Task6,Findings1.MississaugaCostsLessThelowcostofleasingspaceinMississaugaascomparedwithmidtownTorontoisamajorreasonforselectingthatarea.Thenetrentalcostis$16/sq.ft.inMississaugaascomparedwith$20inToronto.Operatingcosts（maintenance,taxes,insurance）aresimilar（$6sq.ft.inMississaugaascomparedwith$7inToronto）,butparkingfortencarsisconsiderablylessinMississauga（$360percarascomparedwith$600inToronto）.AnnualLeasingCostsNetRentOperatingCostsAnnualParkingTotalCostCivilSquare$24000$9000$3600$36600PriceStreet$30000$10500$600$46500Sincealong-termleaseisbetterthanashort-termone,thefour-yearleaseavailablefor10CivicSquare,ascomparedwiththethree-yearleaseatPriceStreet,isasignificantbenefit.TheallowancefordecoratingandimprovementsislessatCivicSquarethanatPriceStreet.Thisisaone-time-onlyrebate,butitsubstantiallyreducesthefirst-yearrentalcost.Year1CostAllowanceTotalYear2CostCivicSquare$15,000$21,000PriceStreet$22,000$24,000,Task6,2.MississaugaisMoreAccessibleSinceourpresentlocationisinthewestendofToronto,manyofouremployeesliveinthatarea.Allthingsbeingequal,itissensibletochooseanewlocationtheinthatarea.ItisThereforesensibletochooseanewlocationthewestratherthantheeastornorthendoftown.Moreover,sincemanyemployeesarelivingevenfurtherwestinthesuburbs,owingtothecheaperhousing,Mississaugaisareasonableareainwhichtolocate.a.Publictransportation.Beingclosetogoodtransportationisimportantforemployeeswithoutcars.SincethePriceStreetlocationiswithinathree-minutewalkoftheStGeorgesubwaystationontheBloorStreetline,itiseasiertoreachbypublictransportation.b.Cartransportation.Bothlocationsareonmajorroads,andhaveampleparkingfacilities.CivicSquarehaseasieraccessthanPriceStreettomajorhighways-theQueenElizabethWayandHighway401.Itisalsoclosertotheairport,afurtheradvantagetosomeofoursalespeopleandclients.DrivingfromTorontotoMississaugainthemorningandbacktoTorontoatnightwouldbefasterthanthereverseroutebecauseofthemuchlightertraffic.,Task6,3.CivicSquareBuildingIsBetterTheattachedpicturesgivesomeindicationofthequalityoftheSquarebuilding.a.Officespace.Thespaceavailableinbothbuildingsissuitableforouroffices,withgoodlightingandairconditioning.Bothwouldneedsomechangesinthepartitioningwallsaswellasnewcarpeting.CivicSquarehasverticalblindsonallwindows.Thespacewerequire（1,500squarefeet）wouldtakeupone-halfoftheeighthfloorat10CivicSquareone-thirdofthetenthfloorat451PriceStreetb.Qualityofthebuilding.Thefifteen-storyCivicSquarebuildingisthemoreattractiveandwell-appointedoftiletwopossibilities,asitisonlyfiveyearsoldandinexcellentshape.Thelobbyisspaciousandwelldecorated,thefourelevatorsarefast,andthewashroomsarelargeandclean.Thetwenty-storeyPriceStreetbuildingislargerandolder,havingbeenconstructedthirtyyearsago.Althoughitiscleanandhasalargefrontlobby,itleave