Business English Writing商务英语写作总结Word文档格式.docx

Business English Writing商务英语写作总结Word文档格式.docx

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避免使用steamer。

→n.轮船/蒸汽机/蒸笼。

3）不要写thismonth,要写出确切的月份。

Complicated难懂的/复杂的

Simple简单的

Bekindenough

please

Underdateof

on

General

Specific

Soon

May15

Alargevolume

anorderuptoUSD12,000

Contactyou

call/write/fax

Ourtime

Beijingtime

Somebody

Mr.Li

Yourport

Liverpool

5）Pleaseremitustheamountsoon.划线处需用确切量词

6）Thankyouforyouremailsof/datedMay5.（不能用on。

解析：

修饰名词emails,所以用of/dated;

而on修饰动词。

）

Deadwood废话

Correction

Intheviewofthefactthat

because

Hadtheeffectofcausing

caused

Iwanttotakethisopportunitytothankyou

thankyou

Intheeventthat…

If…

Courtesy:

1）收到信，要在3天内给对方回复。

2）Becauseofyourdelayinshipment延期装船

wesufferaloss.→your改为the。

（解析：

只提事实，不要指责对方。

3）Youmust/hadbetter/shouldsendthesampletous.（最好不要用，不尊重）

4）可以说Wouldyoupleasedosth.

textiles纺织品pricelist价目表catalog小册子，目录

●Exercises--Rewritesentences

1）Therearethreebuyerswhowanttoimportthegoodsfromus.→去掉Thereare…who…

2）ThereisabookwrittenbyWHaboutGlobalization.→Abookiswrittenby….

3）Itismyopinionthattheyshouldreplacethegoods.→Myopinionisthat….

4）Hereisourcheckfor$500inpaymentforyoursettlement.→去掉Hereis,payment后加is。

5）ItisourplantoopenabranchinBJnextyear.→Weplanto…./Ourplanisto….

6）Itisourexpectationthattheinterestratewillbefurtherraisedinthenearfuture.→Weexpectthat….

7）Theinterestrateisexpectedtobefurther….→Weexpecttheinterestratetobefurther….

8）Yourorderforofficesupplieshasbeenreceived,anditwillbeshippedimmediately.→We’vereceivedyourorder…,andwewillshipimmediately.

9）Weareshippingyourorderfor…atonce.→

●Thebasicformatofabusinessletter:

1）letterhead（信头）

2）Ref.（reference）No（发文编号）（提及某一笔买卖的号）

3）Date（日期）

4）InsideNameandAddress

5）Attentionline（注意事项）（希望由谁/某部门办理）

6）Salutation（称呼）

7）Subjectline（事由标题）

8）Bodyoftheletter

………………………………………………….

9）Complimentaryclose（结尾敬语）

10）Signature（签名）

11）EnclosureNotation（附件）

12）CarbonCopy（抄送）C.C.

粗体字为Necessaryparts,细体字为Optionalparts.

1）letterhead

⊙Letterhead,asthefirstandmostobviouspartofacompany’sbusinessletter,hastwofunctions:

toidentifywherethelettercomesfrom,andtoformone’simpressionofthewriter’scompany.

⊙Aprintedletterheadmaycontainssomeorallofthefollowingparts:

a.Thefullnameofthecompany

b.Logo-thisisusuallyaneye-catching引人注目的emblem符号ortrademark商标ofacompany

c.Addresses–thisalsocontainstelephone,faxandtelexnumbers电传号,e-mailaddress,oroccasionallyacableaddress电报挂号isalsogiven

d.Namesofchiefexecutives首席执行官

e.Icon图标ofproducts—thisisusuallyaminiature缩图oftheproductsthecompanymanufacturesorsells,suchasanautomobile,acomputeroramotorcycle

⊙Usuallyletterheadisprintedintheup-centerorattheleftmarginofaletter左端.

Weavewellwoolenco.ltd

246VictoriaStreet

LondonE.C.4,England

Tel.01-1377-432telex:

9876548

Cableadd:

WEAVEWELL,London

TheEasternSeaboardcorporation

324parkAvenue

NewYork,newYork10017

Tel.225-2780cableadd:

EASTSEA

TELES:

222711

E-mail:

MACW@

2）Referencenumber（发文编号）

Thereferencenumberisgenerallyusedasausefulindication指示forfiling把…归档soitmustbeeasilyseen.Itmayincludeafilenumber文件号,departmental部门的codeortheinitials姓名中的大写字母ofthesigner签名者ofthelettertobefollowedbythetypist’initialsinthefollowingfashions:

A.Ourref:

234GW/gp

B.Yourref:

456JS/ib

3）Date

⊙Everylettershouldbedated---neversendoutaletterwithoutadate.Thepositionofthedatebelowtheletterhead（eitherontherightorontheleft）dependsonthestyleyouchoose.

1Britishform（Date,Month,Year）----3rdAugust,1994

Eg:

12September2012或12Sep.,2012或12May2012

②Americanform（Month,Date,Year）----August3,1994

Eg.Sep.12,2012（不能写11/9/2012,会引起歧义）

⊙ItispreferablytypedintheorderofD/M/Y,becausenowadaysmostcomputer-processedformsbearaDateBoxinsuchanorder.

4）Insidenameandaddress封内名称和地址

Theinsideaddressshouldbethesameasthenameandaddressontheenvelope.Asasecretaryoratypistinabusinesscompanywillperhapstypedozensoflettersaddressanidenticalnumberofenvelopeseachday,theinsideaddresshelpsherorhimtomakesurethatthelettersheetisputintherightenvelope.

1Mr.先生,Mrs.夫人,Miss.年轻未婚女子,andMs女士（用于婚姻状况不明女子的姓名前）----Theordinarycourtesytitles礼节上的尊称areusedtoaddresstooneperson.

e.g.Mr.C.E.Eckersley,Director或Ms.M.C.Mar,president

2Messrs（法）各位先生（abbreviationofMessieurs）isthepluralof“Mr”andisusedonlywhenthefirmisnamedafteroneormorepersons,Brown&

WhiteBros.,etc

5）Attentionline注意事项（希望由谁/某部门办理）

⊙Attentionlineisusedwhenthewriterofaletteraddressedtoanorganizationwishestodirectthelettertoaspecificindividualorsectionofthefirm.Itgenerallyfollowstheinsideaddress.

Eg.ATTN:

Mr.JohnSmith.TheSalesManager

6）Thesalutation称呼

⊙Thesalutationisthepolitegreeting.Itsformdependsonthewriter’srelationshipwiththereceiver.Thecustomary通常的formalgreetinginabusinessletteris“DearSir”or“DearMadam”usedforaddressingoneperson;

and“DearSirs”,“DearMesdames”or“Gentlemen”.Ifthereceiverisknowntothewriterpersonally,awarmergreeting“DearMr.sb”isthenpreferred.

注意：

①DearSir（s）,②Gentlemen:

③若事先知道对方姓名，称呼格式则为“DearMr./Ms+姓氏”，避免用Mrs.或Miss,不尊重。

Eg.Hallet,David→DearMr.Hallet,或MavilynShea→DearMsShea,（特别注意：

若姓名之间有逗号，则逗号前为姓，逗号后为名。

若姓名之间无逗号，则前名后姓。

⊙Salutationisusuallytypedthreespacesbelowtheinsideaddressoftheattentionline,andfollowedbyacomma逗号for“DearSir”,”DearSirs”,andacolon冒号for“gentlemen”.

7）Thesubjectline事由标题

⊙Thiscomestwolinesbelowthesalutation,eitherbeginningattheleftmarginorinthecenter,dependingonwhichstyleyouareusing.Thesubjectlinehelpsthereadertoobtainquicklythegist要旨oftheletter.Itisspeciallyusefuliftwocompanieshavealotofcorrespondence通信witheachotheronavarietyofsubjects,asitimmediatelytellswhattheletterisabout.Itisalsousefulasaguideforfiling.Itcanbeginwithorwithout“Re:

”or“Subject:

”,butshouldalwaysdenotewhattheletterisabout.

①Re:

SewingMachines;

②Subject:

OurcontractNo.合同编号2345.

YourL/C信用证（letterofcredit）No.3456

③SewingMachines

①aletterofcredit一份信用证②anL/C③lettersofcredit多份信用证④Ls/C

8）Thebodyoftheletter:

⊙Thebodyofabusinesslettershouldbegintwolinesbelowthesubjectline.Itcontainstheopeningsentence开头语,theactualmessageoftheletter,andtheclosingsentence.Thebodyofthelettershouldbecarefullyplannedandparagraphed,withthefirstparagraphreferringtopreviouscorrespondence之前的信件andthelastparagraphtofutureactions未来的措施orplans,andwithonlyonetopicineachparagraph.

⊙Whenreplyingaletter,itsdayandreferencenumber参考号shouldbementionedasthefollowing:

①Thankyouforyourletter234GW/gpofSeptember18…

②Yourletterofthe10th,Augusthasbeenreceivedwiththanks.

③Manythanksforyourletterabout…

④Imustapologizeformydelayinansweringyourkindletter.

⑤InreplytoyourletterofJuly2…

⑥SomuchhashappenedsinceIreceivedyourlastletter…

⊙Theclosingsentenceisasimplesentence,whichstandsasaparagraphbyitselfandbringsthelettertoapoliteclose,andisusedtosumupthemessageandtosuggestthewriter’srequirementstothereceiver.

E.g.①Welookforwardtohearingfromyousoon.

②Pleasedonothesitatetocontactusshouldyourequireanyfurtherinformation.

③Wewouldbegratefulifyourcouldsendusthisinformationassoonaspossible.

④Wethankyouforthisorderandhopetoreceiveyourrepeatorders.

⑤Anyfurtherinformationyoucanprovidewillbeappreciated.

⑥Welookforwardtoyourconfirmation确认atyourearliestconvenience尽早.

⊙Businesslettersareusuallyonepagelong,butsometimesitisimpossibletowritetheentireletterononesheetofpaper.Asecondorcontinuationsheetmustbeusedinthiscase.Whenusingthesecondorcontinuationsheets,plainpaperofthesamequality,sizeandcolourasthefirstpagemustbeusedandtypedwithasecondpageheadingtoshow:

a.thenumberofthesheet

b.thenameofyourcorrespondent客户

c.thedateoftheletter

Page2

InternationalTradingCo.ltd

July8,1994

Threeformsofsecond-pageheading：

-----2------

L.A.Brizier&

Co.1March,2002

InternationalTradingCo.ltd.2July8,1994

⊙Remembernevertouseasecondpagesolelyforyourcomplimentaryclose结尾客套语andsignature签名,instead,reform重组thelettersothatonthesecondpageatleasttwolinesofyourfinaltextappearbeforethecomplimentaryclose.

⊙Andabusinesslettershouldneverbetypedonbothsidesofthepaper.

9）Thecomplimentaryclose结尾敬语:

⊙Thecomplimentarycloseismerelyapolitewayofendingaletter.Itisplacedtwoorfourlinesbelowthelastlineofthebodyoftheletter.Itshouldmatchthesalutation.

⊙Themostcommonlyusedsetsofsa