【参加国际会议必需的交流英语】keeping up conference corresponden.ppt

1、Keeping up Pre-/Post-conference Correspondence,Topical Highlights,Pre-conference CorrespondenceIssues for CorrespondenceFinancial ApplicationCover LettersPost-conference Correspondence,Pre-conference Correspondence,Whom to Correspond with What to Correspond about How to Correspond,Whom to Correspond

2、 with,The secretary-generalThe chairpersonDifferent committees.The known acquaintance Some designated convenors(会议联系人),What to Correspond about,the themes or areas for discussion requirements for participation information about paper submission details of different sessions pre-/post-conference arra

3、ngements the acceptance or declination of the invitation for chairing a session the delayed abstract or paper submission,the cancelation for the registration the disagreement to the paper presentation arrangement changing the time or mode of the oral presentation arrangement making some changes in t

4、he submitted paper application for financial assistance post-conference joint researches by-the-way visit to another concurrently-held conference,Issues for Correspondence,ClearnessConcisenessCorrectnessCourtesycustomariness,Letters for Inquiry,the formal name of the conference(or the information so

5、urce)the specific inquires or requests the closing of the letter,(A letter of inquiry for the deadline of submission)Dear Professor Smith,I am the Deputy Director of the Zhong-yuan Institute of Acoustics in Zhengzhou,China.Since we have been undertaking researches on underwater imaging and ultrasoni

6、c non-destructive testing for many years,we are very much interested in attending the Twelfth International Symposium on Acoustical Imaging,which is to be held in London,dated 5-11th July,this year.We should be very much obliged if you could kindly give us information on the deadline for the submiss

7、ion of abstracts,papers,and other written materials.I am looking forward to hearing from your soon.Sincerely yours,(signature)printed name,A letter of inquiry for meeting information detailsDear Mr.Jannotta,I have learned from Progress in Physics,No.12,1997 that the International Conference on Therm

8、odynamics will be held in Sydney,Australia,from December 4 to 12,1999.I would appreciate receiving the call for papers,circulars and other details of the conference.I thank you in anticipation of an early reply.Yours sincerely,(signature)printed name,(A letter of inquiry for current status of the su

9、bmitted paper)Dear Dr.Lichty,It is more than two months since I sent to you my paper,but I have not received any information yet.As far as I know one can be invited to the symposium only when his paper is accepted.In order to make necessary preparations for the meeting as early as possible,I would l

10、ike to be informed of the present status of my submitted paper.Yours sincerely,(signature)printed name,(A letter of inquiry for another conference)Dear Dr.Helps,Many thanks for your letter of July 5.We have learned that following the Sixth International Conference on Pattern Recognition,there will b

11、e two additional conferences to be held in Germany:(1)IEEE Workshop on Applied Time Series Analysis(Technical University,Munich,October 23,1996)and(2)ISMIII International Symposium on Medical Imaging and Image Interpretation(International Congress Center Berlin,October 26-29,1996).Would you kindly a

12、dvise us whom we could contact for the full details of the two conferences?Sincerely yours,(signature)printed name,Letters for Invitation,Stating the purpose of invitation Introducing the conference arrangement Expressing the wish for the acceptance,Dear Professor Wang,On behalf of the Ohio State Un

13、iversity and the IEEE Computer Society,I am very pleased to invite you to attend and chair a session of the forthcoming 98 International Conference on Parallel Data Processing to be held in Bellaire,Michigan,from August 25 to August 28,1998.You are an internationally acclaimed scholar and educator.Y

14、our participation will be among the highlights of the conference.We sincerely hope that you can accept our invitation.As you know,this is the 10th anniversary of the First Conference on Parallel Data Processing and we plan to make it a truly international meeting.We have accepted many papers from se

15、veral foreign countries,including two from your country.We enclose a copy of the advance program of the conference.If you can come,please let us know as soon as possible,since we have to prepare the final program soon.We are looking forward to your acceptance.,Dear Professor Halliday,Considering you

16、r expertise in this field,the Organizing Committee is very pleased to invite you to be a keynote speaker in the Plenary Session of the International Symposium on English Teaching at Tertiary Level in the Chinese Context to be held in Beijing,October 2-5,1998.If you can come to the symposium,your loc

17、al expenses including hotel accommodations,meals,and the conference fee will be covered by the organizers.However,it is assumed that your institute will take care of the travel expenses to and from Beijing.Enclosed you will find the first announcement,with information on both the technical and socia

18、l programs.With the attempt to make the forthcoming meeting an outstanding one,we look forward to hearing from you soon.,Dear Professor Hu,We are writing to invite you to attend our conference on Quality Language Teaching through Innovation and Reflection in June 2000 in Hong Kong and Beijing.The co

19、nference is jointly organized by the Language Center of the Hong Kong University of Science and Technology and the Department of Foreign Languages of Tsinghna University,Beijing.The conference will first be opened in Hong Kong,and then move to Beijing.As co-organizer of the conference,you are cordia

20、lly invited to attend the Hong Kong part of the conference,to be held in this University from 16 to 21 June,2000.You will be provided with subsistence allowance and accommodation for the duration of the conference.If you have any queries or require any assistance,please do not hesitate to contact ou

21、r Conference Convenor,Ms Elza Tsang on(852)2358 8148 or our Executive Officer,Ms Candice Poon on(852)2358 7850.We look forward to receiving you here.,Letters for Acceptance of InvitationRestating the main content of the invitation,and expressing thanks to the inviterExpressing acceptance of the invi

22、tation,including the invitees personal plans Expressing good wishes for the conference,Dear Dr.Jef Verschueren,I have received your letter dated November 15,1997,inviting me to attend the 6th International Conference on Pragmatics to be held in Reims,France,July 19-22,1998.Thank you for your kind in

23、vitation.I am pleased to accept your invitation and will send my paper entitled Pragmatic Features on International Academic Conferences to the Paper Committee before the required date.Thank you once again for your kind invitation and for your effort in making the conference a successful one.I am lo

24、oking forward to meeting you soon in Reims,Letters for Declination of InvitationExpressing thanks for the inviters kind invitation Specifying the causes for the unable attendance,and expressing regret Extending best wishes or regards to the inviter,Dear Professor McCardell,Many thanks for your lette

25、r dated the 15th of November,1997,inviting me to attend and chair a session of the forthcoming 98 International Conference on Parallel Data Processing to be held in Bellaire,Michigan,from August 25 to 28,1998.Much to my regret,I shall not be able to honor the invitation because I have been suffering

26、 from ill health since this summer.I am firmly advised that it would be unwise to undertake any distant travel in the near future.I feel very sorry to miss the opportunity of meeting you and many of other colleagues in the field of computer science.I wish the conference a complete success.Respectful

27、ly yours,(signature)printed name,Financial Application,Possible Sources for Financial Support Tactics of Writing Letters Applying for Financial Aid,Possible Sources for Financial Support,Financial Assistance by the Conference Financial Assistance by International Organizations Financial Assistance b

28、y Learned Societies Financial Assistance by Other Foundations,Tactics of Writing Letters Applying for Financial Aid,Direct StatementFlank Inquiry Citation of Others Information By Writing a Postscript,Direct StatementDear Dr.Glatzer,Thank you for your letter dated Feb.my travel support to attend the

29、 conference 10,1998.Im writing to you about the application for on.(Omitted),Flank InquiryDear Professor Barrymore,I have received an invitation to attend the conference on.but my participation is hindered by some financial reasons.Im trying to get fund for the attendance from different channels,and

30、.Dear Professor Smith,I take a great interest in attending the symposium.Could you advise me as to whom I contact for possible financial assistance for the attendance?I shall send my abstract before the deadline.,Citation of Others InformationDear Dr.Locksmith,I have learned from Professor Helps tha

31、t representatives from developing countries will be financially supported for the attendance according to circumstances.Would you please send us two copies of application forms at your earliest convenience?,By Writing a PostscriptDear Dr.Cooper,(The main body of the letter:omitted)P.S.Besides the fo

32、rms you mail to me to be filled out for the conference,are there any other forms to apply for reduction or exemption of the registration fee?,Cover Letters,pre-print intention revision requirement presentation mode delayed submission photo delivery,Dear Dr.Lauinger,Enclosed herewith is the full text

33、 of my paper entitledIt is expected that it may be included in the preprint.Sincerely yours,(signature)printed name,Dear Dr.Dell,Enclosed herewith is the full text of my paper.As you will notice,there are some modifications made in both the abstract and the title of the paper which I submitted to you on 25th,September,1998.I apologize for any inconveniences caused therefrom.Sincerely yours,(signat