【参加国际会议必需的交流英语】keeping up conference corresponden.ppt

【参加国际会议必需的交流英语】keeping up conference corresponden.ppt

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KeepingupPre-/Post-conferenceCorrespondence,TopicalHighlights,Pre-conferenceCorrespondenceIssuesforCorrespondenceFinancialApplicationCoverLettersPost-conferenceCorrespondence,Pre-conferenceCorrespondence,WhomtoCorrespondwithWhattoCorrespondaboutHowtoCorrespond,WhomtoCorrespondwith,Thesecretary-generalThechairpersonDifferentcommittees.TheknownacquaintanceSomedesignatedconvenors（会议联系人）,WhattoCorrespondabout,thethemesorareasfordiscussionrequirementsforparticipationinformationaboutpapersubmissiondetailsofdifferentsessionspre-/post-conferencearrangementstheacceptanceordeclinationoftheinvitationforchairingasessionthedelayedabstractorpapersubmission,thecancelationfortheregistrationthedisagreementtothepaperpresentationarrangementchangingthetimeormodeoftheoralpresentationarrangementmakingsomechangesinthesubmittedpaperapplicationforfinancialassistancepost-conferencejointresearchesby-the-wayvisittoanotherconcurrently-heldconference,IssuesforCorrespondence,ClearnessConcisenessCorrectnessCourtesycustomariness,LettersforInquiry,theformalnameoftheconference（ortheinformationsource）thespecificinquiresorrequeststheclosingoftheletter,（Aletterofinquiryforthedeadlineofsubmission）DearProfessorSmith,IamtheDeputyDirectoroftheZhong-yuanInstituteofAcousticsinZhengzhou,China.Sincewehavebeenundertakingresearchesonunderwaterimagingandultrasonicnon-destructivetestingformanyyears,weareverymuchinterestedinattendingtheTwelfthInternationalSymposiumonAcousticalImaging,whichistobeheldinLondon,dated5-11thJuly,thisyear.Weshouldbeverymuchobligedifyoucouldkindlygiveusinformationonthedeadlineforthesubmissionofabstracts,papers,andotherwrittenmaterials.Iamlookingforwardtohearingfromyoursoon.Sincerelyyours,（signature）printedname,AletterofinquiryformeetinginformationdetailsDearMr.Jannotta,IhavelearnedfromProgressinPhysics,No.12,1997thattheInternationalConferenceonThermodynamicswillbeheldinSydney,Australia,fromDecember4to12,1999.Iwouldappreciatereceivingthecallforpapers,circularsandotherdetailsoftheconference.Ithankyouinanticipationofanearlyreply.Yourssincerely,（signature）printedname,（Aletterofinquiryforcurrentstatusofthesubmittedpaper）DearDr.Lichty,ItismorethantwomonthssinceIsenttoyoumypaper,butIhavenotreceivedanyinformationyet.AsfarasIknowonecanbeinvitedtothesymposiumonlywhenhispaperisaccepted.Inordertomakenecessarypreparationsforthemeetingasearlyaspossible,Iwouldliketobeinformedofthepresentstatusofmysubmittedpaper.Yourssincerely,（signature）printedname,（Aletterofinquiryforanotherconference）DearDr.Helps,ManythanksforyourletterofJuly5.WehavelearnedthatfollowingtheSixthInternationalConferenceonPatternRecognition,therewillbetwoadditionalconferencestobeheldinGermany:

（1）IEEEWorkshoponAppliedTimeSeriesAnalysis（TechnicalUniversity,Munich,October23,1996）and

（2）ISMIIIInternationalSymposiumonMedicalImagingandImageInterpretation（InternationalCongressCenterBerlin,October26-29,1996）.Wouldyoukindlyadviseuswhomwecouldcontactforthefulldetailsofthetwoconferences?

Sincerelyyours,（signature）printedname,LettersforInvitation,StatingthepurposeofinvitationIntroducingtheconferencearrangementExpressingthewishfortheacceptance,DearProfessorWang,OnbehalfoftheOhioStateUniversityandtheIEEEComputerSociety,Iamverypleasedtoinviteyoutoattendandchairasessionoftheforthcoming98InternationalConferenceonParallelDataProcessingtobeheldinBellaire,Michigan,fromAugust25toAugust28,1998.Youareaninternationallyacclaimedscholarandeducator.Yourparticipationwillbeamongthehighlightsoftheconference.Wesincerelyhopethatyoucanacceptourinvitation.Asyouknow,thisisthe10thanniversaryoftheFirstConferenceonParallelDataProcessingandweplantomakeitatrulyinternationalmeeting.Wehaveacceptedmanypapersfromseveralforeigncountries,includingtwofromyourcountry.Weencloseacopyoftheadvanceprogramoftheconference.Ifyoucancome,pleaseletusknowassoonaspossible,sincewehavetopreparethefinalprogramsoon.Wearelookingforwardtoyouracceptance.,DearProfessorHalliday,Consideringyourexpertiseinthisfield,theOrganizingCommitteeisverypleasedtoinviteyoutobeakeynotespeakerinthePlenarySessionoftheInternationalSymposiumonEnglishTeachingatTertiaryLevelintheChineseContexttobeheldinBeijing,October2-5,1998.Ifyoucancometothesymposium,yourlocalexpensesincludinghotelaccommodations,meals,andtheconferencefeewillbecoveredbytheorganizers.However,itisassumedthatyourinstitutewilltakecareofthetravelexpensestoandfromBeijing.Enclosedyouwillfindthefirstannouncement,withinformationonboththetechnicalandsocialprograms.Withtheattempttomaketheforthcomingmeetinganoutstandingone,welookforwardtohearingfromyousoon.,DearProfessorHu,WearewritingtoinviteyoutoattendourconferenceonQualityLanguageTeachingthroughInnovationandReflectioninJune2000inHongKongandBeijing.TheconferenceisjointlyorganizedbytheLanguageCenteroftheHongKongUniversityofScienceandTechnologyandtheDepartmentofForeignLanguagesofTsinghnaUniversity,Beijing.TheconferencewillfirstbeopenedinHongKong,andthenmovetoBeijing.Asco-organizeroftheconference,youarecordiallyinvitedtoattendtheHongKongpartoftheconference,tobeheldinthisUniversityfrom16to21June,2000.Youwillbeprovidedwithsubsistenceallowanceandaccommodationforthedurationoftheconference.Ifyouhaveanyqueriesorrequireanyassistance,pleasedonothesitatetocontactourConferenceConvenor,MsElzaTsangon（852）23588148orourExecutiveOfficer,MsCandicePoonon（852）23587850.Welookforwardtoreceivingyouhere.,LettersforAcceptanceofInvitationRestatingthemaincontentoftheinvitation,andexpressingthankstotheinviterExpressingacceptanceoftheinvitation,includingtheinviteespersonalplansExpressinggoodwishesfortheconference,DearDr.JefVerschueren,IhavereceivedyourletterdatedNovember15,1997,invitingmetoattendthe6thInternationalConferenceonPragmaticstobeheldinReims,France,July19-22,1998.Thankyouforyourkindinvitation.IampleasedtoacceptyourinvitationandwillsendmypaperentitledPragmaticFeaturesonInternationalAcademicConferencestothePaperCommitteebeforetherequireddate.Thankyouonceagainforyourkindinvitationandforyoureffortinmakingtheconferenceasuccessfulone.IamlookingforwardtomeetingyousooninReims,LettersforDeclinationofInvitationExpressingthanksfortheinviterskindinvitationSpecifyingthecausesfortheunableattendance,andexpressingregretExtendingbestwishesorregardstotheinviter,DearProfessorMcCardell,Manythanksforyourletterdatedthe15thofNovember,1997,invitingmetoattendandchairasessionoftheforthcoming98InternationalConferenceonParallelDataProcessingtobeheldinBellaire,Michigan,fromAugust25to28,1998.Muchtomyregret,IshallnotbeabletohonortheinvitationbecauseIhavebeensufferingfromillhealthsincethissummer.Iamfirmlyadvisedthatitwouldbeunwisetoundertakeanydistanttravelinthenearfuture.Ifeelverysorrytomisstheopportunityofmeetingyouandmanyofothercolleaguesinthefieldofcomputerscience.Iwishtheconferenceacompletesuccess.Respectfullyyours,（signature）printedname,FinancialApplication,PossibleSourcesforFinancialSupportTacticsofWritingLettersApplyingforFinancialAid,PossibleSourcesforFinancialSupport,FinancialAssistancebytheConferenceFinancialAssistancebyInternationalOrganizationsFinancialAssistancebyLearnedSocietiesFinancialAssistancebyOtherFoundations,TacticsofWritingLettersApplyingforFinancialAid,DirectStatementFlankInquiryCitationofOthersInformationByWritingaPostscript,DirectStatementDearDr.Glatzer,ThankyouforyourletterdatedFeb.mytravelsupporttoattendtheconference10,1998.Imwritingtoyouabouttheapplicationforon.（Omitted）,FlankInquiryDearProfessorBarrymore,Ihavereceivedaninvitationtoattendtheconferenceon.butmyparticipationishinderedbysomefinancialreasons.Imtryingtogetfundfortheattendancefromdifferentchannels,and.DearProfessorSmith,Itakeagreatinterestinattendingthesymposium.CouldyouadvisemeastowhomIcontactforpossiblefinancialassistancefortheattendance?

Ishallsendmyabstractbeforethedeadline.,CitationofOthersInformationDearDr.Locksmith,IhavelearnedfromProfessorHelpsthatrepresentativesfromdevelopingcountrieswillbefinanciallysupportedfortheattendanceaccordingtocircumstances.Wouldyoupleasesendustwocopiesofapplicationformsatyourearliestconvenience?

ByWritingaPostscriptDearDr.Cooper,（Themainbodyoftheletter:

omitted）P.S.Besidestheformsyoumailtometobefilledoutfortheconference,arethereanyotherformstoapplyforreductionorexemptionoftheregistrationfee?

CoverLetters,pre-printintentionrevisionrequirementpresentationmodedelayedsubmissionphotodelivery,DearDr.Lauinger,EnclosedherewithisthefulltextofmypaperentitledItisexpectedthatitmaybeincludedinthepreprint.Sincerelyyours,（signature）printedname,DearDr.Dell,Enclosedherewithisthefulltextofmypaper.Asyouwillnotice,therearesomemodificationsmadeinboththeabstractandthetitleofthepaperwhichIsubmittedtoyouon25th,September,1998.Iapologizeforanyinconveniencescausedtherefrom.Sincerelyyours,（signat