外贸信函格式Word文档格式.docx

1、主题及简单内容加以综合叙述，使对方一目了然这是答复哪一封去信的。如 果是第一次通信，也可以利用开头语作必要的自我介绍，并表明目的要求。开头语一般与正文分开，自成一节，要求简单明了。信的主体。一封信件的优劣，完全要看正文写的好或坏。我们会在后面继续 讨论写作商务信函的一些技巧、规则。结尾语一般用来总结文本所谈的事项，提示对收信人的要求，如“希望来信来函定货”，“答复询问”等，另外也附加一些略带客套的语气。正文结束后，另起一段写结尾语。结束语是结束信函时的一种客套，应该与前面的称呼相呼应。例如：“Sincerely,” “Best Regards, ”or “Yours Truly,”. 结束语写

2、在结尾语下隔一行，只有第一个字母大写，后面加逗号。写在结束语的下面，签上写信人的名字。如果是传统的信件，写信人最好亲 笔签上您的名字，因为用印章的话，说明该信件并非本人亲自过目，只是通函而已，不为人重视。签名的下面，最好写上发信人的职位。如果信中有附件，应在左下角注明Encl. 或Enc.。Encls: 2 InvoicesEnc.: 1 B/Lading电子邮件格式：众所周知，电子邮件即E-mail是如今我们做电子商务使用最普遍的一种联系手段。电子邮件使用方便，信息传递迅速高效，且非常节省成本。但是E-mail的撰写也并不是一件很容易的事情。您知道，当一封E-mail发送出去后，只要收信人在

3、线，他可以几分钟内就收到。所以，在您发送前，必须要检查一下您所写的内容是否正确合适，因为一旦您点击了发送键后，您就再也无法将其收回了。通常我们理解E-mail的撰写风格可以比传统的信件，传真等稍加随便一点。但是我们在这里还是要建议大家，即便是写E-mail，由于是谈论公事，所以还是采用正式严肃的风格。尤其当您是第一次跟收信人联系的话，正式的商务信函能让您留给对方非常专业的印象。写日期时，请注意以下几点：a. 年份要写完整，不能用03代替2022。b. 月份要写英文名称，不能用数字来代替，如31/3/03 不能在正式的信件中出现。但是可以用英文缩写，比如用Aug.代替August。这部分内容要完

4、整,包括写信人姓名、职位、公司名称以及联系方法（地址、电话、传真、邮箱、网址）。写地址时请注意：一般来说，门牌号和街道名称之间不用逗号点开，但城市名称和国家名称之间一定要用逗号。您可以在自己的邮箱系统中事先做好一个模板。每次写信只要选择这个模板，信件会自动显示这些内容。商务信函写作要点：写作商务信函并不要求您使用华丽优美的词句。所有您需要做的就是，用简单朴实的语言，准确的表达自己的意思，让对方可以非常清楚的了解您想说什么。围绕这一点，我们总结了几方面的 内容，希望对您写作商务信函有借鉴作用。每一封信函的往来，都是您跟收信人彼此之间的一次交流。人都是感性的，所以您需要在您的信函里体现感性的一面。

5、然而很多人都有一种误解，以为写作商务信函就应该用一种特殊的“生意腔”，于是把一封本来应该是热情而友好的信函写得呆板而死气沉沉。他们宁愿写“Your letter has been received”，“Your plaint is being looked into”而不是“I have received your letter”或者“We are looking into your plaint”。其实我们简单的来理解一下，每次信函的往来不就是跟对方进行了一次交谈吗？只不过是把交谈的内容写到了纸上而已。多用一些简单明了的语句，用我/我们做主语，这样才能让我们的信函读起来热情，友好，就象两个朋

6、友之间的谈话那样简单，自然，人性化。想象一下，如果您由于无法准时交货而在电话上跟您的合作伙伴表示歉意时，您会怎么说？我想您会说“I am sorry we cannot deliver the goods today”。既然在电话中您会这样说，为什么在信件中要改成“It is regretted that goods cannot be deliveredtoday”？放弃这种所谓的“生意腔”吧，让您的信也象谈话那样简单，自然，人性化。由于您写的信函都是有其目的性的，所以您信函里所采用的语气语调也应该符合您的目的。在写之前先不妨仔细考虑一下，您写这封信函是想达到一个什么样的目的，您希望篇二：齐

7、头式外贸信函格式每一行，包括日期和签名等都从左边开始，每行取齐，成一垂直线。段落之间要空12行。e （齐头式或平头式）信头日期封内地址称呼正文结尾谦称手写签名打印签名附件el mar trading pany16 main streetfresno, californiatel:123456cable address: elmar fresno8 january,1999gentlemen,we thank you for your letter of january 1. as requested, we enclose the catalogues for your reference.w

8、e would be very glad to offer any further assistance. please contact us if you need any additional information.yours sincerelyencl. : as stated篇三：外贸英文函电 信函格式实验一 信函格式信函格式完成不同格式和结构的商务信函。1.微型计算机；2.Windows2000操作系统；The Format of a Business Letter（信函格式）Blocked format: all letter parts begin at the left ma

9、rgin. Because this style can save typists time, it has e to be much widely used and preferred now.Semi-blocked format: all letter parts begin at the left margin, except the dateline, plimentary closing, signature and writers identification. It is also named as a modified blocked format.Indented form

10、at: this style may follow the same layout as either the blocked or semi-blocked formats, but will differ in that the paragraphs will each be indented by four or five spaces. It is a traditional format, especially in Britain.The format of envelopes: most panies have the return address in the upper-le

11、ft corner of the envelope. Name and address of the receiver is always single-spaced with all lines aligned on the left, and they should be in capital letter, with no punctuation at the end of each line.The Structure of a Business Letter（信函结构）The basic ponents of a business letter must contain 7 part

12、s: letterhead, date, inside address, salutation, body, plimentary close, and signature.Additional ponents: mailing or in-house notation, reference, attention line, subject line, multipleletter heading, reference initials, enclosure notation, carbon copy notation, postscript.Establishing Business Rel

13、ations（建立业务关系）Useful Expression:（1）We learn from your letter of April 1 that you are interested in establishing business relations with us for the purchase of our tools.（2）Having had your name and address from the mercial Counselors Office of our Embassy in the U.K., we avail ourselves of this oppor

14、tunity to write to you and see if we can establish business relations with you.（3）Through the courtesy of Mr. Freemen, we are given to understand that you are one of the leading importers of electric goods in your area and wish to enter into business relations with us.（4）We have e to know the name o

15、f your corporation and have the pleasure of writing this letter to you in the hope of establishing business relations with you.（5）We are willing to enter into business relations with you firm on the basis of equality and mutual benefit.（6）We write to introduce ourselves as one of the leading exporte

16、rs of a wide range of electric fans and air conditioners.（7）To acquaint you with the light industrial goods we handle, we are sending you, by separate airmail, several phlets for your reference.（8）Specializing in the export of Chinese foodstuffs, we wish to express our desire to trade with you in th

17、is line.（9）Please accept our thanks for the trouble you have taken.（10）We are obliged to thank you for your kind attention in this matter.（11）We tender you our sincere thanks for your generous treatment of us in this affair.（12）Allow us to thank you for the kindness extended to us.（13）We are expecti

18、ng to receive your earliest reply to this enquiry.（14）We have an enquiry for silicon carbide and would like to ask you to send us an offer for 1 000 metric tons for shipment during September.（15）We have received an inquiry for Men s Shirts and request，you to send us your offer not later than the end

19、 of this month.（16）We have recently received many inquiries, from retailing shops in New York area about the captioned items and are sure that there would be very brisk demands. We shall appreciate your ing us your most petitive prices on a CIF New York basis for the following.（17）We have seen your

20、advertisement in the Textile journal and should be glad if you would send us patterns and prices of quality cotton piece goods available from stock.例l ：要求建立业务关系Dear Mr. Trooborg,We learned form the china light industrial exhibition held in shanghai on 2022 that you are interested in our panys plush

21、toy. We are writing to you to establish long-term trade relations with you.Our pany is a state-owned foreign trade enterprise. In recent years, with the internal reform and rapidly increase of the amount of the business, we have made a great achievement in economic strength and the system of reform

22、and management. We have our principle as 搈utual benefit and mon development We will provide the best service and establish the long-term relationship with customers all over the world. We have a good variety of colors and sizes to meet with different need. To give you a general idea of our products，

23、we are sending you several pictures about our product.We are lo（本文来自：WWw.bDFQ 千 叶 帆文摘:外贸信函格式）oking forward to your specific inquiries。And we are looking forward to learn more about your panys credit circumstances.Yours truly,Universal Trading Co., LtdLi Junwei （Mr.）Toy Department如果是第一次和收信人联系，或者是通过BB

24、S 帖子联系，信中应附加一些介绍自己公司业务范围、可能的成交份额等内容，以引起对方更大的兴趣。当然，这样的信函应当提供详细的联系地址、电话、电子邮件、网页，联系人等，以便今后进一步联系。例2 ：寻求供货Exercises:（）Rewrite the following sentences and phrases （MORE EFFECTIVE）1. We have for acknowledgement your sle.2. We have in acknowledgement your letter dated 3. In reference to said contract 4. Re

25、your claim 5. Pursuant to 6. The writer wishes to acknowledge your letter of 7. I write with reference to our telephone conversation yesterday regarding the above matter.8. We wish to state 9. I am writing to inform you that 10. We refer to our previous munication （）Arrange the following in the prop

26、er form as they should be set out in a letter.（1）senders name: China National Light Industrial Products Import Export Corporation, Shanghai Branch（2）senders address:123 Jiefang Road, Shanghai, China（3）senders fax number:86-22 （4）senders email address: linda（5）date: March 18, 2022（6）receivers name: H

27、. G. Wilkinson pany, Limited（7）receivers address:456 Lombar Street, Lagos, Nigeria（8）salutation: Dear Sirs（9）Subject line: Sewing Machines（10）the message:We thank you for your letter of March 6 inquiring for the captioned goods.The enclosed booklet contains details of all our Sewing Machines and wil

28、l enable you to make a suitable selection.We look forward to receiving your specific inquiry with keen interest.（11）plimentary close: Yours faithfully（）Address an envelope to the above letter.篇四：外贸函电-格式与范文外贸函电-格式外贸函电基本格式20 May 2000Date Line日期）Kee Co., Ltd34 Regent StreetLondon, UKInside Address收信人地址

29、Dear Sirs:SalutationWe have obtained your name and address fromDeeCo. Ltd, and we are writing to enquire whether you wouldbe willing to establish business relations with us.We have been importers of shoes for many years. At present, weare interested in extending our range and would appreciate yourcatalogues and ations.If your prices are petitive we would expect to place volumeorders on you.We