英语应用文写作.docx
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英语应用文写作
英语应用文写作
便条是一种简单的书信。
虽然内容简单,但却有其独特的风格。
主要目的是为了尽快的吧最新的信息、通知、要求或者活动的时间、地点转告给对方。
常见的便条有收条、欠条、留言和请假条等。
基本写作格式
便条内容和类型不尽相同,可以灵活变通。
但各类便条必须包括以下几个基本要素;1)Date:
便条日期2)Salutation:
称呼3)Body:
正文4)Signature:
署名
收条:
即收到钱物之后,给交钱或送物人写张字据,说明已经收到某物,可留作证据。
条据上需写明钱物名称和数量、立据人及日期。
不得涂改
May.19th,2006ReceivedfromStudent,WangZihaoonehundredyuanonlyforthismonthstuitionfee.
LiMan
FortheFinanceOfficeof
ForeignLanguageInstitute
欠条;留下字据,表示欠某人某物。
条据上需写明钱物名称和数量、立据人及日期。
不得涂改。
May.16th,2006
BorrowedfromtheForeignLanguageDepartmentReferenceLibrarythreebooksasfollows:
AcopyofHistoryandAnthologyofEnglishLiteraturebyWuWeiren.
AcopyofASurveyofAmericanLiteraturebyChangYaoxin.
AcopyofWorldLiteraturebyJiangChengen
WuZhuo
FortheOfficeof
SocialScienceDepartment
留言;用书面留下要说的话。
留言涉及的方面很多,包括约会,通知,请求等任何可用便条留下的口信。
Tuesday
DearLi,
AstheSpringFestivalisdrawingnear,I’mverygladtoinviteyoutocometoadinnerpartywithseveralotherfriendsofours.I’msurewewillhaveaveryhappytimeandenjoyourselvesthoroughly.Wouldyouliketocomeontimeat5:
00p.m.today,toRoom6ofLijingHotel?
Yoursalways,Jiayang
请假条:
往往指由于生病或特殊情况不能亲自当面请假,用假条的形式告假。
所以,请假条大多是病假条。
可以自写,也可请他人代写。
写假条最重要的是说明原因和请假的期限。
Jan.10th
DearMs.Jiang,
IamterriblysorrythatIshallbeunabletoattendthismorningstwoperiodsofEnglishClassduetoabadcoldandhighfever.EnclosedisacertificatefromthedoctorwhosaidImuststayinbedforafewdays.IwillgobacktoschoolassoonasIrecover.
Yoursrespectfully,TianYe
常用句子
Ishallfeelobliged/wouldappreciateifyouwillfavormewithacallatyourearliestconvenience.如您方便,
Hopingthatthematterwillbedealtwithassoonaspossible.希望能及早处理此事。
Pleasegiveanextensionofleaveforthreedays.请准予续假三天为盼
英文E-mail的写作要领
e-mail有什么写作要领呢?
首先,必须要标题(Heading)栏的“收件人(To)”框中输入收信人的E-mail地址。
“主题(Subject)”框的内容应简明地概括信的内容,短的可以是一个单词,如greetings;长的可以是一个名词性短语,也可以是完整句,但长度一般不超过35个字母。
“主题”框的内容切忌含糊不清。
像Newsaboutthemeeting这样的表达,应改为Tomorrow’smeetingcanceled。
一般来说,只要将位于句首的单词和专有名词的首字母大写即可。
另外一种较为正规的格式可将除了少于5个字母的介词、连接词或冠词之外的每一个单词的首字母大写,如:
NewE-mailAddressNotification。
视信的内容是否重要,还可以开头加上URGENT或者FYI(ForYourInformation,供参考),如:
URGENT:
Submityourreporttoday!
E-mail一般使用非正式的文体,因此正文(Body)前的称呼(Salutation)通常无须使用诸如“DearMr.John”之类的表达。
在同辈的亲朋好友或同事间可以直呼其名,但对长辈或上级最好使用头衔加上姓。
如:
Tommy,或者Mr.Smith。
E-mail文体的另外一个特点是简单明了,便于阅读,太长的内容可以以附件的方式发出。
一个段落大多仅由一到三个句子组成。
信尾客套话(Complimentaryclose)通常也很简明。
常常只须一个词,如:
“Thanks”,“Best”,“Cheers”,不需要用一般信函中的“Sincerelyyours”或“Bestregards”。
称呼和正文之间,段落之间,正文和信尾客套话之间一般空一行,开头无须空格。
如:
Jimmy,
IreceivedyourmemoandwilldiscussitwithEriconWednesday.
Bestregards,
David
在电子邮件的使用者中还流行使用一些由首字母或读音组成的缩略词,如:
duwnt2goout2nite:
Doyouwanttogoouttonight?
lol:
Laughingoutloud
oic:
Oh,Isee.
mte:
Mythoughtsexactly.
brb:
I’llberightback.
cu2morrow:
Seeyoutomorrow.
3ks4urelp:
Thanksforyourhelp.
gr8:
great
btw:
Bytheway
imho:
Inmyhumbleopinion
asap:
Assoonaspossible.
上述缩略词和小符号要视具体情况而定,不宜滥用。
E-mail的非正式的文体特点并不意味它的撰写可以马虎行事,特别是给长辈或上级写信,或者撰写业务信函更是如此。
写完信后,一定要认真检查有无拼写、语法和标点符号的误
一 便函或备忘录(InformalLettersorMemos)
便函和备忘录通常用于公司内部传递信息,将实情、信息、观察资料等进行传阅。
便函和备忘录包括如下固定格式:
Date:
(日期,如September12,2001)
To:
(收文人,如AllFaculty)
From:
(发文人,如JimB.Hardemann)
Subject:
(事由,如FacultyMeeting)
写作特点:
1在date,to,from,subject字样后填上相应的内容。
2在上述字样下面空两行写正文。
3不用称呼和结尾礼词。
发文人的姓名首字母写在与正文末行空一行的地方。
【例一】
TO:
HenrySmith,SalesManager
FROM:
JackWong,PersonnelManager
DATE:
May4,2000
SUBJECT:
ApplicantsforSalesPost
Attachedaretheresumesandcertificatesoffourapplicantswhohaveappliedforyourdepartmentposition.
Pleaseevaluatetheseapplicantsandthenrecommendpeopleyouwanttointerviewtome.AssoonasIhavethenames,Iwillmakearrangementfortheinterviews.
【例二】
To:
TedFeng
Date:
Oct.1st
From:
PaulAndersson
Time:
17:
42
Topic:
Delayofarrival
Paulcalledforyou,justafteryouhadleftwork.Hemissedtheflightduetothebadweather.Hewillnotarriveuntil5pmtodayonflightNo.JL608.YouarerequestedtomeethimattheairportanddrivehimtoHolidayInn.Thismeansyouneedn’twaitforhimatlunchtimetomorrow.Tomakeuphewantstoinviteyoufordinner.
Nancy
便笺(ShortNote)
便笺是一种简短信函。
它的形式比一般书信简单,多使用非正式语体。
写便笺时要写清楚以下几项:
(1)时间:
即某月某日,如Feb.11,2001
(2)人名
(3)事由
注意月份的全拼及缩略形式。
月份的缩略形式为:
Jan.,Feb.,Mar.,Apr.,May,June,July,Aug.,Sept.,Oct.,Nov.,Dec.
【例一】
Wednesday,21stMar.
DearProf.Rainman,
I'msorryIcouldn'tmakeour11o'clockappointment.Prof.Wolf'slecturelastedalotlongerthanIexpected.IcouldmeetyouinthelibraryReadingRoom4tomorrowat10,ifthatisconvenientforyou.Ifnot,pleaseleaveanoteinmymailbox#334,thisafternoon.
Thankyou,
Elizabeth
【例二】
2ndMay
Ms.Zhao,
Afriendofyours,LiPing,madealongdistancecallfromXi'anthismorningwhileyouwentout.SheaskedyoutobookanairticketforShanghaiat9o'clock,August5,andmakeareservationforhotelroomtonight.IamsorrythatIcan'tpassonthemessagetoyouinyourpresence,becauseIwasorderedtodosomethingurgent.Seeyouthen.
Mary
【例三】
7:
30a.m.
DearMr.David,
IverymuchregretIwasunabletoattendschoolthismorningowingtoasevereattackofillness.Iamenclosingherewithacertificatefromthedoctorwhoisattendingme,ashefearsitwillbeseveraldaysbeforeIshallbeabletoresumemystudy.Itrustmyenforcedabsencewillnotgiveyouanyseriousinconvenience.
Sincerelyyours,
Peter
【例四】
8:
30A.M.
DearPeter:
Ihavedoneallmythingshere.Isincerelythankyouforthetroubleyouhavetakenformysake.Iamleavingforhomebytrainattwothisafternoon.Thisistosaygoodbyetoyou.Pleasekindlyremembermetoyourwife.
Yoursever,
Jack
【例5】
July20,2001
Jack,
HerearethetwoticketsImentionedyesterdayfortheBeijingOpera“FarewellToMyConcubine”.Youmaybringanybodyalongwithyou.Ihopeyou'llenjoyit.
XiaoZhang
【例七】
Mon.morning
MissLili,
OurPersonnelManager,Mr.Steward,willbeinShanghaionbusinessforfivedays.PleasereserveaplaneticketfromBeijingtoShanghaionApril20forMr.Stewardandthensendittohisoffice,andcalltobookasingleHolidayInn,withbath,fromApril20toApril24inclusive.Thankyouverymuch.
ZhangLi
三 通知(Announcement)
通知一般公布即将发生或已经发生之事,如宣布举行各种比赛,放映电影或录像,举办晚会,召开研讨会等等。
通知的格式可按书信或备忘录的形式写出,一般应至少包含以下几部分内容:
(1)时间
(2)地点(3)活动(4)其他细节
【一】ANNOUNCEMENT
LectureonTwentiethcenturyAmericanLiterature
Speaker:
Mr.RobertWoo
Time:
October28,2000
Place:
Room504,AudioVisualCenter
Mr.RobertWoo,ProfessorofEnglishlanguageandliteratureandDirectoroftheInstituteforSino-AmericanStudiesatForeignLanguagesUniversity,specializedinthestudyoftheAmericanliteraturedevelopment.TeachersandstudentsoftheEnglishDepartmentarewarmlywelcome.
EnglishDepartmentOffice
【例二】Announcement
Owingtothespeedyexpansionofourbusiness,wefinditnecessarytoremoveourdepartmentstoretomorespaciouspremises.Webegtoinform/tellourcustomersthatonandafterMayDay,weshallbeat103ShanghaiRoad.
Youarewarmlywelcometoournewaddress.
英语邀请信的写法
Dearsir/madam
OrganizationwouldverymuchliketohavesomeonefromyourcompanyspeakatourconferenceonTopic.
AsyoumaybeawarethemissionofourassociationistopromoteWHAT.Manyofourmembersareinterestedintheachievementsyourcompanyhasmadein.
Enclosedisourpreliminaryschedulefortheconferencewhichwillbereviewedinweeks.I'llcallyouDATEtoseewhofromyourcompanywouldbewillingtospeaktous.Icanassureyouthatwe'llmakeeverythingconvenienttothespeaker.
Sincerelyyours
NAME
留学申请信(ApplicationforAdmittance)
留学和奖学金申请信中须写明下列几点:
(1)写明申请学校和所学专业。
(2)提供申请人的个人资历。
(3)索取申请学校相关的申请表等。
PostOfficeBox418
JiangsuUniversity
ZhenJiang,JiangSuProvince212013
P.R.China.
November12,2006
TheRegistrarofAdmission
TheGraduateSchoolof
thePennsylvaniaStateUniversity
U.S.A.16802
DearSir:
IamdeeplyinterestedinyourgraduateschoolintheDepartmentofMechanicalEngineering,andplantoapplyforadmissionforthefallof2007.IplantotakeTOEFLandGREinOctoberandDecember,2006,respectively.
Pleasesendcatalogandapplicationformstome.Ishallbegreatlyappreciated.
Verytrulyyours,
WangYang
【例三】
SchoolofMedcine
JIangsuUniversity
ZhenJiang.JiangSu,212013
P.R.China
June16,1999
OfficeofAdmission
HuntingtonUniversity
DearSir,
Thankyouforyourletterandtheapplicationforms.Enclosedyouwillfindthecompletedformsandthreechecks(80dollars)fortheapplicationfeeandthefirstmonth’srentfordormitory.Theadditional5dollarswillbedepositedatyourcollege.Ishallappreciateanyfavorable/helpfulactionyoumighttakeinadmittingmetoyourcollegeforthespringsemesterof1998.Iammostanxioustohearfromyousoon.
Sincerelyyours,
PengfeiZhao
六 奖学金申请信(ApplicationsforScholarships)
JiangsuUniversity
ZhenJiang.JiangSu,212013
P.R.China
May15,2006
Chairman
Dept.ofElectronicsEngineering
UniversityofMassachusetts
Amherst,MAO1003
U.S.A.
DearSir:
Ishouldliketoapplyforoneofthescholarshipsthatyourdepartmentmaybeofferingtostudentsfromothercountries.Wouldyoupleasesendmethenecessaryapplicationformsandanyfurtherdetailsaboutthescholarships.
IamapostgraduatestudentinBeijingScienceandEngineeringUniversity.Imajorinmicroelectronicsengineering,anddosomeresearchworkduringmystudyyears.IhopetohaveafurtherstudyandcontinuetodomyresearchworkifIsucceedinobtainingtheengineeringscholarship.
Enclosedpleasefindtwolettersofr