english letters.docx

english letters.docx

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englishletters

AskingtoEstablishBusinessRelations

DearSirs,

YournameandaddresshavebeenrecommendedtousbytheCommercialCounselor’sOfficeofourEmbassyinyourcountryaswell-establishedimportersoflightindustrialgoodsinyourcountry.Wenowavailourselvesofthisopportunitytowritetoyouandseeifwecanestablishbusinessrelationsbyastartofsomepracticaltransactions.

Ourcorporationisestablishedforthepurposeofcarryingonimportandexportbusinessaswellasotheractivitiesinconnectionwithforeigntrade.Weareactiveincommercialintercoursewiththetradeandfinancialcirclesofvariouscountriesanddistricts.Wearestrivingtoexpandeconomiccooperationandexchangeoftechnologywithforeigncountries,andtoutilizecommonandreasonableinternationalpracticesinaflexibleway.

Toacquaintyouwithlightindustrialgoodswehandle,wearesendingyou,byseparateairmail,acommoditylistandseveralsamplebooksforyourreference.Wewelcomeyourinquiries.

Yoursfaithfully,

ReplytoanEnquiry

DearSirs,

YourenquiryforPenshasbeenpassedonusforattentionbyourCommercialCounselor’sofficeinyourcountry.

WespecializeinproducingHeroBrandPensofvarioustypes,withahistoryof64years.Theenclosedcataloguewillmakeyouacquaintedwithsomeofourproducts.

Inparticular,werecommendandquoteforthefollowingtypeswhichhavemetwithwarmreceptionintheMiddleEastmarketand,wearesure,willbeofinteresttoyou.

ArtNo.

NameofCommodity

Specifications

Prices（perdz）

Type200

Type13

Type251

TwinGiftSet

HighGradeGoldenPen

HighGradeIridiumpen

Afountainpenof14kgoldnib

Matchesaballpen.

12kgoldnib,Stainlesssteelcap

exposednib,Aluminumcap,

plasticbarrel

US$100.50

US$52

US$36

ItisunderstoodtheabovepricesarequotedonFOBShanghaibasisandarewithoutengagement,subjecttoourfinalconfirmation,We’dappreciatepaymentbyconfirmed,irrevocableL/Catsight.Thegoodswouldbereadyforshipmentonemonthfromreceiptofyourwrittenorder.

Welookforwardtoyourtrialorder.

Sincerelyyours,

MakingaQuotation

DearSirs,

WeareinreceiptofyourletterofJuly17,askingustooffer10,000metrictonsofSuperiorWhiteSugaronFASShanghaibasisandappreciateverymuchyourinterestinourproduct.

Tocomplywithyourrequest,wearequotingyouasfollows:

1.Commodity:

SuperiorWhiteCrystalSugar.

2.Packing:

Tobepackedinnewgunnybagof100kgs.each.

3.Quantity:

TenThousand（10,000）metrictons.

4.Price:

atUSD105.00permetricton,FASShanghai.

5.Payment:

by100%irrevocableandconfirmedletterofcreditinourfavoravailablebydraftatsight.

6.Shipment:

October/November1999

Yourattentionisdrawntothefactthatwehavenotmuchreadystockonhand.Therefore,itisimperativethat,inordertoenableustoeffectearlyshipment,yourletterofcreditshouldbeopenedintimeifourpricemeetswithyourapproval.

Weareawaitingyourimmediatereply.

Yoursfaithfully,

MakinganOffer

DearSirs,

WeareinreceiptofyourletterofNov.21,forwhichwethankyou,andtowhichwehavesentyouareplybytelexthismorning.

Youmusthavenotedfromourtelexthatweareinpositiontomakeyouafirmofferon250L/TsSteelTubesat£620.00perL/TCIFLagos,forshipmenttobeeffectedwithintwomonthsafterreceiptofyourorder,andpaymentistobemadebysightL/C.Thisofferissubjecttoyourreplyreachingherewithinoneweek.

Asyouareaware,therehasbeenanactivedemandforSteelTubesinthemarket.Therefore,itisimpossibleforustokeepthisofferopentoolongforitwillcertainlyresultinincreasedprice,towhichwehopeyouwillpayattention,andmeanwhileweareexpectingyourearlyreply.

Yoursfaithfully,

MakingaCounter-offer

Gentlemen:

Re:

BitterApricotKernels1999Crop

WeareinreceiptofyourletterofAugust14offeringus60metrictonsofthecaptionedgoodsatRMB2,660permetrictonontheusualterms.

Inreply,weregrettoinformyouthatourbuyersinOdensefindyourpricemuchtoohigh.InformationindicatesthatsomeparcelsofTurkishoriginhavebeensoldthereatalevelabouttenpercentlowerthanyours.

WedonotdenythatthequalityofChineseKernelsisslightlybetter,butthedifferenceinpriceshould,innocase,beasbigastenpercent.

Tostepuptrade,we,onbehalfofourbuyers,counterofferasfollows,subjecttoyourreplybeingreceivedherebyAugust26,ourtime:

“60metrictonsBitterApricotkernels,1999CropatRMB2350permetrictononCIFC2%OdensewithtransshipmentatCopenhagen,othertermasperyourletterdated14/8/99”.

Asthemarketisdeclining,werecommendyourimmediateacceptance.

Yourstruly,

AdvisingSb.ToAcceptaQuotation

DearSirs,

WehaveforacknowledgementyourletterofFeb.27fromwhichwenotethatyoufindourquotationfortheabovementionedcommoditytoohightobeacceptable,asthegoodsofSpanishoriginhavebeenofferedatapriceabout10%lowerthanours.Whilewedonotdoubtwhat（ever）yousaid,weareoftheopinionthatthequalityoftheSpanishgoodsisfarfrombeingcomparabletoours.

Howeverdesirouswearetodeveloptradebetweenus,weverymuchregretthatwecannotacceptyourcounteroffer.Thebestwecandoistoallowyoua2%reductioninprice.Webelieveifyoutakethequalityintoconsideration,youwillfindourquotationmostfavorable.Asourstocksarerunninglow,itisadvisableforyoutomakeanimmediatedecision.

Wearelookingforwardtoyourfavorablereply.

Yoursfaithfully,

RecommendationofaSubstitute

DearSirs,

WearedelightedtoreceiveyourletterofNovember18askingwhetherwecansupplyyouwithArt.No.6024.However,weregrettotellyouthatthesaidarticleisnotavailableowingtotherushoforders.

Inordertomeetyourdemand,wewouldrecommendanexcellentsubstitute.Itisasgoodastheinquiredarticleinquality,butthepriceis25%lower.IthasalreadyfoundareadymarketinAsia.Wearedeadsureitwillmeetwithwarmreceptioninyourcountryaswell.

Fulldetailsofourexportpricesandtermsofbusinessareenclosedwiththisletter.Ourillustratedcataloguesandsalesliteraturearebeingsentbyseparatepost.

Youmaybesureofourimmediateattentiontoyourorder,whichwelookforwardtoreceiving.

Sincerelyyours,

Introducingcommodity

DearSirs,

TheGlobalTradingCo.,Ltdhasinformedusthatyouaresearchingforhigh-gradeWoolSweaterstobeshippedtoDenmark.We’dliketoofferyouour“Arrow”lineswhichreachastandardsufficientlyhightoredoundyourcredit.

“Arrow”brandWoolSweatersareexclusivelymadefromqualityexport-gradeAustralianpurenewwool,whichhasuniquefeaturesgivingnaturalwarmthandcomfortwithproperelasticityandsoftfeeling.Theyarealsoidealforthosewithrheumatic,arthritisandbacksuffering,andalreadyhaveagoodmarketinover25countriesandregions.

Dealersinthislinehavereapedgratifyingprofitsandwehavenodoubtthatyouwillalsobeabletosharethesuccess.

Weencloseacatalogueofthegoodsforyourreferenceandlookforwardtoyourearlyreply.

Sincerelyyours,

SupplierRefusesPriceReduction

DearSirs,

Wehavecarefullyconsideredyourcounter-proposalof20Julytoourofferofwoolenunderwear,butverymuchregretthatwecannotacceptit.

Thepricesquotedinourletterof18Julyleaveuswithonlythesmallestmargins,andareinfactlowerthanthoseofourcompetitorsforgoodsofsimilarquality.

ThewoolusedinthemanufactureofTHERMALINErangeundergoesaspecialpatentedprocess,whichpreventsshrinkageandincreasesdurability,thefactthatwearethelargestsuppliersofwoolenunderwearinthiscountryisinfactinitselfevidenceofthegoodvalueofourproducts.

Wehopeyouwillgivefurtherthoughttothismatter,butifyouthenstillfeelyoucannotacceptourofferwehopeitwillnotpreventyoufromapproachingusonsomefutureoccasion.Weshallalwaysbehappytoconsidercarefullyanyproposalslikelytoleadtobusinessbetweenus.

Sincerelyyours,

DeclininganOrder

DearSirs,

WethankyouverymuchforyourorderofAug3.Aftercarefulconsiderationonyourrequest,however,wehavecometotheconclusionthatwecannotbutdeclinethesaidorder.

Inordertomeetthespecificationsforyourorderwewouldhavetoinstallalargeamountofspecialequipmentatourplant,andthiswouldnotbepossiblebeforeJanuarynextyearwithoutinterruptingournormalproduction.Thisissomethingwecannotaffordtoaswewillbeheavilycommittedtoordersfortherestoftheyear.

Weregretnotbeinginapositiontoacceptyourorder,buthopethatyouwillunderstandoursituation.Pleaseletushaveanyotherinquiriesofyours,asweshallbeonlytoopleasedtomeetyourrequirements.

Yourstruly,

DelayinCompletinganOrder

Gentlemen:

IamwritingtoyouconcerningyourOrderNoAB3523whichyouplacedfiveweeksago.AtthattimewehadexpectedtobeabletocompletetheorderwithinthedeliverydatewegaveyouwhichwasJuly5th,butsincethenwehaveheardourmainsupplierofcopperhasgonebankrupt.

Thismeansthatwehavetofindanothersupplierwhocouldfulfillalltheoutstandingcontractswehavetocomplete.Asyouwillappreciatethiswilltakesometime,weareconfidentthatweshouldbeabletoarrangetogetourmaterialsanddeliverconsignmentstoourcustomersbythemiddleofnextmonth.

Weregrettheunfortunatesituationoverwhichwehadnocontrolandapologizefortheinconvenience.Ifyouwishtocanceltheorderitwouldbequiteunderstandable,butwestressthatwe