07IntroERPUsingGBIExercisesFILetterenv211.docx

07IntroERPUsingGBIExercisesFILetterenv211.docx

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07IntroERPUsingGBIExercisesFILetterenv211

FI1:

DisplayChartofAccounts

ExerciseDisplayachartofaccounts.Time10min

TaskUsetheSAPEasyAccessMenutoreviewalistingoftheGeneralLedger（G/L）accountsthatarepartofyourchartofaccounts.ForeachG/Laccount,thechartofaccountscontainstheaccountnumber,theaccountname,andadditionaltechnicalinformation.

Name（Position）ShuyuanChen（ChiefAccountant）

Achartofaccountsmaybesharedbymanycompanycodes.Eachcompanycodemustbeassignedachartofaccounts.Onceachartofaccountsisassignedtoacompanycode,itbecomestheoperativechartofaccountsforthatcompanycodeanditisusedtocaptureinformationforbothFinancialAccounting（FI）andCostAccounting（CO）.

Otherpossiblechartsofaccountsmayberequiredtocaptureadditionalinformationtosupportinternationalbusinessaccountingpurposesincluding:

∙Country-specificchartsofaccounts-Thisisstructuredinaccordancewithlegalrequirementsofaspecificcountry.

∙Groupchartofaccounts-Thisisstructuredinaccordancewithrequirementspertainingtoconsolidatedfinancialstatements.

Chartofaccounts

Otherpossiblechartsofaccounts

Inordertodisplayachartofaccounts,followtheSAPEasyAccessmenupath:

Accounting►FinancialAccounting►GeneralLedger►InformationSystem►GeneralLedgerReports（New）►MasterData►ChartofAccounts

Menupath

IntheChartofaccountsfield,usetheF4keytofindandselecttheglobalGBIchartofaccounts（GL00）andenter1forChartsofacctsnotassigned.

GL00

1

Then,clickon

（Execute）.

Recordinformationonyourchartofaccountsinthetablebelow:

G/LAccountNumber

G/LAccountName

100000

200100

300000

310000

600000

700000

720300

740300

741500

770000

Clickontheexiticon

twicetoreturntotheSAPEasyAccessScreen.

FI2:

DisplayChartofAccountsII

ExerciseUsetheSAPEasyAccessMenutodisplayachartofaccounts.Time5min

TaskReviewalistingoftheGeneralLedger（G/L）accountsthatarepartofyourchartofaccountsandthathavebeenmadeoperativeforyourcompanycode.EachG/Laccountbeingusedbyacompanycodehasbothchartofaccountandcompanycodespecificinformation.Inthisway,achartofaccountsmaybeusedbyseveralcompanycodeswitheachhavingtheirownuniqueinformationandsettings.

Name（Position）ShuyuanChen（ChiefAccountant）

Todothis,followthemenupath:

Accounting►FinancialAccounting►GeneralLedger►InformationSystem►GeneralLedgerReports（New）►Masterdata►G/LAccountList

Menupath

EnterGL00forChartofaccounts.

GL00

Thenclickon

（Execute）.

HowdoesthisinformationdifferfromtheinformationinExerciseFI1?

Whatarethecompanycodesthischartofaccountsisassignedto?

Clickontheexiticon

twicetoreturntotheSAPEasyAccessScreen.

FI3:

DisplayGeneralLedgerAccount

ExerciseDisplayaGeneralLedgeraccount.Time10min

TaskUsetheSAPEasyAccessMenutodisplayaG/Laccountinyourchartofaccounts（alternativebankaccount）.Businessescommonlymaintainseveralbankaccounts（e.g.payroll,generalcheckingandmoneymarket）thatarelistedontheirbalancesheet.

Name（Position）ShuyuanChen（ChiefAccountant）

Todothis,followthemenupath:

Accounting►FinancialAccounting►GeneralLedger►MasterRecords►G/LAccounts►Individualprocessing►Centrally

Menupath

IntheG/LAccountfield,usetheF4keytoopenthesearchwindow（makesuretoselecttheG/Laccountdescriptioninchartofaccountstab）.EnterAlternate*forG/LlongtextandwriteGL00intheChartofAccountsfield.

Alternate*

GL00

Then,pressEnterorclickon

.Ontheresultscreen,double-clickontheAlternateBankAccountrowtoselectG/Laccount101000.

101000

Aftertheaccountnumber（101000）ispopulatedintotheG/LAccountfield,findandselectCompanyCodeUS00.Then,pressonthe

buttontodisplaytheG/Laccountdata.

US00

WhatAccountGroupisthisG/Laccountassignedto?

IsthisaccountaProfitandLossStatementaccountoraBalanceSheetaccount?

Whatistheaccountcurrency?

RepeatthesameprocedureforthesameG/Laccount,butfortheGermanGBICompanyCode（DE00）.

DE00

Whatdifferencesdidyoufind?

YoumaylookatotherG/Laccountdetailsifyouwouldlike.

Clickontheexiticon

toreturntotheSAPEasyAccessScreen.

FI4:

PostTransferofFundstoAlternateBankAccount

ExerciseTransferfundstoAlternateBankAccount.Time10min

TaskUsetheSAPEasyAccessMenutogenerateajournalentryfortheUSGBIcompanytotransferfundsfromyourcurrentbankaccounttoyouralternatebankaccount.

Name（Position）ClaytonBartolome（FixedAssetsAccountant）

Todothis,followthemenupath:

Accounting►FinancialAccounting►GeneralLedger►Posting►

EnterG/LAccountDocument

Menupath

IfCompanyCodeUS00isnotdisplayedusetheMenuEntryEdit►Changecompanycode（F7）toselectyourUSGBIcompany.IntheDocumentDatefield,useF4andEntertoselecttoday’sdateandchooseUSDasCurrency.AsReference,enteryourthree-digitnumber（###）andasDoc.HeaderTextTransferofFunds.

US00

today’sdate

USD

###

TransferofFunds

Onthefirstline,enter101000（AlternateBankAccount）asG/Lacct,chooseDebitasD/Candenter5000asAmountindoc.curr.

101000

Debit

5000

Onthesecondline,enter100000（BankAccount）asG/Lacct,chooseCreditasD/Candenter5000asAmountindoc.curr.

100000

Credit

5000

Thenclickon

（Enter）.

Usethe

buttontoseeifthepostingsarecorrect.

DoDebitsequalCredits?

Whatkindofaccountsmakeupthistransaction?

WhatdoesPKstandforonthesimulatescreen?

Clickon

（Back）onceandacceptanywarningmessageswithEnter.

Then,clickon

（Post）.ThesystemwillcreateauniqueG/Laccountdocumentnumber.

G/Laccountdocument

Clickontheexiticon

andacknowledgethewarningmessagebychoosingYES–therewillbenodatalost.ThisbringsyoubacktotheSAPEasyAccessmenu.

YES

FI5:

DisplayG/LAccountDocument

ExerciseDisplayaG/Laccountdocument.Time10min

TaskUsetheSAPEasyAccessMenutodisplaytheG/Laccountdocumentyouhavejustcreated.

Name（Position）ClaytonBartolome（FixedAssetsAccountant）

TodisplayaG/Laccountdocument,followthemenupath:

Accounting►FinancialAccounting►GeneralLedger►Document►Display

Menupath

Youraccountdocumentnumbershouldalreadybeentered.Ifnot,clickon

.Then,chooseCompanyCodeUS00andenter###（yourthree-digitnumber）intheReferencenumberfield.Then,clickon

toexecutethesearchproducingaDocumentListscreensimilartotheoneshownbelow.

US00

###

Double-clickthedocumentnumbertodisplaythedocument.Thesystemdisplaysasimilarscreentothesimulatescreenyousawjustbeforeyourpostedyourdocumentinthepreviousexercise.

WhatdothePostingKeys（PK）40and50mean?

40

50

Clickonthe

buttontodisplaythedocumentheaderinformation.Whocreatedthedocumentandwhen?

PressEntertogobacktotheDisplayDocument:

DataEntryViewscreen.

Then,clickontheexiticon

togobacktotheSAPEasyAccessmenu.

FI6:

PostPurchaseofOfficeSupplies

ExercisePostapurchaseofofficesupplies.Time10min

TaskUsetheSAPEasyAccessMenutogenerateajournalentryforyouralternatebankaccounttopurchaseofficesupplies.

Name（Position）ClaytonBartolome（FixedAssetsAccountant）

Thebusinessscenarioisthatyouneedsomeofficesuppliesimmediately.YoudrivedowntoOfficeSupplyDepotandbuy$175ofsupplies（paper,folders,andasoftwarepackage）andpayforthepurchasewithacompanycheckdrawnonyouralternatebankaccount.

BusinessScenario

Todothis,followthemenupath:

Accounting►FinancialAccounting►GeneralLedger►Posting►EnterG/LAccountDocument

Menupath

IntheDocumentDatefield,useF4andEntertoselecttoday’sdateandchooseUSDasCurrency.AsReference,enteryourthree-digitnumber（###）andasDoc.HeaderTextPurchaseofSupplies.IfCompanyCodeUS00isnotdisplayedusetheMenuEntryEdit►Changecompanycode（F7）toselectyourUSGBIcompany.

today’sdate

USD

###

PurchaseofSupplies

US00

Onthefirstline,intheG/LacctfieldusetheF4helptofindtheaccountnumberforSuppliesExpenses.Todoso,selecttheG/LaccountdescriptioninchartofaccountstabenterSupplies*intheG/Llongtext.Then,pressEnter.

Supplies*

Then,double-clickontheresultrowtoselectG/Laccountnumber740000.

740000

Backonthefirstline,chooseDebitasD/Candenter80asAmountindoc.curr.Then,scrolltotherightuntilyouseetheCostcentercolumnandenterNAIS1000（InternalServices）.

Debit

80

NAIS1000

Onthesecondline,enter740000asG/Lacctagain,chooseDebitasD/Candenter95asAmountindoc.curr.Then,scrollrightuntilyouseetheCostcentercolumnagainandenterNAIT1000（ITcosts）.

740000

Debit

95

NAIT1000

Onthethirdline,enter101000（AlternateBankAccount）asG/Lacct,chooseCreditasD/Cand175asAmountindoc.curr.Then,clickon

（Enter）.

101000

Credit

175

Usethe

buttontoseeifthepostingsarecorrect.

Then,clickon

（Post）andrecordthedocumentnumber.

G/Laccountdocument

Clickon

andchooseYEStoreturntotheSAPEasyAccessmenu.

YES

FI7:

DisplayGeneralLedgerAccount