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OverviewofSharePointFoundationandSharePointServer
CapabilitiesofSharePointServer
PartsofaSharePointsite
Sitespecificsthataffectyourexperience
Addingcontenttoasite
Managingandworkingwithsitecontent
OverviewofSharePointFoundationandSharePointServer
SharePointFoundation2010istheunderlyingtechnologyforSharePointsitesthatisavailableforfreeandwascalledWindowsSharePointServicesinpreviousversions.SharePoint
Server
2010reliesonSharePointFoundationtechnologytoprovideaconsistent,familiarframeworkforlistsandlibraries,siteadministration,andsitecustomization.AnyfeaturesthatareavailableinSharePointFoundationarealsoavailableinSharePoint
2010.
However,SharePoint
2010extendsSharePointFoundationbyprovidingadditionalfeaturesandcapabilities.Forexample,bothSharePointServerandSharePointFoundationincludesitetemplatesforcollaboratingwithcolleaguesonteamsites,blogs,andMeetingWorkspaces.However,SharePointServerincludesenhancedsocialcomputingfeaturessuchastaggingandnewsfeedsthathelppeopleinyourorganizationtodiscover,organize,navigate,andshareinformationwithcolleagues.Similarly,SharePointServerenhancesthesearchtechnologyfromSharePointFoundationtoincludefeaturesthatareusefulforemployeesinlargeorganizations,suchastheabilitytosearchforbusinessdatainSAP,Siebel,andotherbusinessapplications.
BothSharePointFoundationandSharePointServeraredesignedtoworkeffectivelywithotherprograms,servers,andtechnologies,includingthoseintheMicrosoftOfficesystem.Forexample,youcantakeasite,list,orlibraryofflineinSharePointWorkspace,workwiththesitecontentwhileyouaredisconnectedfromyournetwork,andthenautomaticallysynchronizeyourchangeswhenyoureconnect.YoucancompletemanySharePointtasksfromwithinfamiliarMicrosoftOfficeprograms.Forexample,youcaninitiateorparticipateinaworkflowtoapproveanexpensereportfromwithinMicrosoftWord.
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CapabilitiesofSharePointServer
ThecapabilitiesofSharePoint
2010arefocusedinsixareas.Thisarticlebrieflyintroduceseachofthesecapabilitiesandthenlinkstorelatedarticleswhereyoucanlearnmore.
Collaborationandsocialcomputing
SharePoint
2010extendsthecollaborationfeaturesofSharePointFoundationbypromotingeasyauthoringfromthebrowserorfromfamiliarapplicationssuchasMicrosoftWord,helpingusersrelateresourceswithtaggingandratings,andhelpingpeoplefindanswersfasterthroughnewsfeedsandpeoplesearch.
OneoftheprimaryplaceswhereyoucantakeadvantageofthesecapabilitiesisonyourMySite.MySiteisyourownSharePointsitewhereyoucansharedocuments,links,andinformationaboutyourselfinanonlineprofile.Youcanalsoblogabouttopicsofinterestorsearchfortheinformationyouneedtodoyourjob.
YoudecidewhatinformationyouwanttoshareandwhatinformationyouwanttokeepprivateonyourMySite.Youcanthentaglinkstoinformationandfindinformationthatotherpeopletagorshareontheirnewsfeeds.TolearnmoreaboutmanaginginformationonyourMySite,seeManagetheinformationyousharethroughyourMySiteandprofile.
2010alsoenablesparticipationanywherebyofferingarichSharePointWorkspaceexperiencewhileonlineordisconnectedfromyournetworkandfreeinguserstocollaborateonthego.
EnterpriseContentManagement
EnterpriseContentManagement(ECM)fromMicrosofthelpsorganizationsovercomethechallengesposedbylargevolumesofunmanagedcontent.SharePoint
2010isacentralpartoftheMicrosoftECMsolution,whichextendscontentmanagementtoeveryemployeeinanorganizationthroughintegrationwithfamiliartoolssuchastheMicrosoftOfficesystem.TheMicrosoftECMsolutionprovidescapabilitiesformanagingtheentirelifecycleofcontent
—fromcreation,toeditingandcollaboration,toexpiration
—onasingleunifiedplatform.
2010helpsorganizationsmanagetheentirelifecycleofcontentbyprovidingdistinctsetsoffeaturesthatenableorganizationstoachievethefollowinggoals:
Managediversecontent
ThedocumentmanagementcapabilitiesinSharePoint
2010helporganizationsconsolidatediversecontentfrommultiplelocationsintoacentrallymanagedrepositorywithconsistentcategorization.Thenewdocumentsetsfeatureenablesyourorganizationtocreateandmanageworkproductsthatspanmultipledocuments.Integratedsearchcapabilitieshelppeoplefind,share,andusethisinformation.MetadatamanagementcapabilitiessuchasthenewTermStorefeaturecanhelporganizationstocentrallymanagemetadataacrosssites.Metadataisinformationaboutdatathatisusedtohelpidentify,structure,discover,andmanageinformation.Newsupportformetadata-drivennavigation,andtheabilitytoembedmetadatafieldsindocumentsimprovesinformationsearchanddiscovery.Contentcanalsobeprotectedfromunauthorizedaccess.Collaborationtools,suchasworkflow,helppeopleworkbettertogethertocreate,review,andapprovedocumentsinastructuredway.
Satisfycomplianceandlegalrequirements
TherecordsmanagementcapabilitiesinSharePoint
2010enableorganizationstostoreandprotectbusinessrecords,eitherin-placenexttoin-progressrecordsorinalockeddowncentralrepository.Organizationscanapplyexpirationpoliciestorecordstoensurethattheyareretainedfortheappropriatetimeperiodtocomplywithregulationsorcorporatebusinesspolicies,therebymitigatinglegalrisktotheorganization.Audittrailsprovideprooftointernalandexternalauditorsthatrecordswereretainedappropriately.Holdscanbeplaceduponspecificrecordsunderlegaldiscoverytopreventtheirdestruction.
EfficientlymanagemultipleWebsites
TheWebcontentmanagementcapabilitiesinSharePoint
2010enablepeopletopublishWebcontentwithaneasy-to-usecontentauthoringtoolandabuilt-inapprovalprocess.Employeescanuploadcontent
—includingimages,audio,andvideo
—toWebsitesinatimelymannerwithoutextensivesupportfromITstaff.NewsupportforrichmediaincludesanewAssetLibrary,withrichviewsandpickers;
supportforvideosasaSharePointcontenttype;
astreamingvideoinfrastructure,andaskinableSilverlightmediaplayer.Templatesintheformofmasterpagesandpagelayoutsenableorganizationstoapplyconsistentbrandingtopages.Built-inWebanalyticsfeaturesprovidesupportforTraffic,Search,andInventoryanalyticsreports.SharePoint
2010alsooffersasingledeploymentandmanagementinfrastructureforintranet,extranet,andInternetsites,aswellasformultilingualsites.
Enterprisesearch
2010deliversapowerfulsearchinfrastructurethatcomplementsotherbusinessproductivitycapabilitiessuchEnterpriseContentManagementandcollaborationtohelppeoplegetbetteranswersfasterandamplifytheimpactofknowledgeandexpertise.
Searchtakesintoaccountyourpersonalcontextandhelpsyourefineyoursearchbyusinginteractivenavigationtoguideyoutotheinformationyouneed.SharePointServerextendsthereachofsearchacrossmorecontentsourcesandcontenttypestoconnecttoalltheinformationinyourenterprise
—includingenterpriseapplicationssuchasSAP,Siebel,orcustomdatabases
—andmaketheinformationavailabletothepeoplewhoneedit.
Businessintelligence
Businessintelligenceisasetofmethodologies,technology,andprocessesthattakesinformationstoredinorganizationalsystemsandmakesitactionablebyputtingitintothehandsofthepeoplewhoneeditmostsothattheycanmakeinformeddecisions.AsakeypartoftheMicrosoftbusinessintelligenceplatform,SharePoint
2010canhelpextendbusinessintelligencecapabilitiestoeveryonewithinanorganization,sothateveryoneisabletoaccesstherightdatatomaketherightdecisions.
Yourorganizationprobablystoresdatainavarietyofformats,suchasdatabases,e-mailmessages,andspreadsheetfiles.SharePoint
2010helpsyouextractdatafromavarietyofsourcesandpresentthatdatainwaysthatfacilitateanalysisanddecisionmaking.
ExcelServicesempowersdecisionmakerstopublish,share,andmanageExcelworkbooksonaSharePointsite.Otherpeopleintheorganizationcanthenmodifycellvalues,formulas,andformattingfromthebrowserastheyanalyzethedata.
PerformancePointServicesinSharePoint
2010canincreasevisibilityintokeyorganizationalobjectivesandmetrics,andenablericherdepthofanalysisandinsight.Youorothersinyourorganizationcancreateanduseinteractivedashboardswithscorecards,reports,andfilterstofindtrends.YoucanalsoaddrichchartstoyourSharePointsitesandconnectthechartstodatafromavarietyofsources,suchasSharePointlists,externaldatalists,BusinessDataConnectivityServices,ExcelServices,orotherWebParts.
Portals
WithSharePoint
2010,organizationscanbuildandmaintainportalsitesforeveryaspectoftheirbusiness(enterpriseintranetportals,corporateInternetWebsites,anddivisionalportalsites).Enterpriseintranetanddivisionalportalscanconnectindividualsitesacrossanorganizationandconsolidateaccesstoexistingbusinessapplications.Teamsandindividualsinanorganizationcanuseaportalsitetoaccesstheexpertise,information,andbusinessapplicationsthattheyneedinord