BEC中级复习资料写作分册文档格式.docx
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Businesscorrespondence（mediummaybeletter,faxore-mail）orshortreportorproposal（mediummaybememoore-mail）（120-140words）
Neutral/formal
Notes:
Notewritingisveryeasy.Justwriteasyouspeaktoanotherpersonfacetoface.Youwriteanotewhenyouwanttospeaktothepersonwhoisnowabsent.Youwriteitinaveryinformalstyle:
thelanguageissimpleandeasy,andonlyafewsentencesareneeded.
Writedownthedatefirst（sometimesyoucanevendropthisdownwhenitisnotimportant）.
Thenspellhisorhername,usuallythefirstname,sinceitisveryfriendlyandintimate.
Nextbeginthemessageatanotherlineandfinishittotheend.
Finallyendthenotewithyourname,alsofirstname.
（Forfurtherreference,seeStudentBookPage78.）
Messages:
（Forfurtherreference,seeStudentBookPage14.）
E-mails:
（Forfurtherreference,seeStudentBookPage37.）
Memos:
Afewwordsshouldbesaidabouttheformatofmemos.Generallytheyhaveallthefeaturesoflettersinformat.Buttheyusuallyhavemoreformalitiesandfeaturesthatwillmakethemeasytoberecognizedandfiled.Thesefeaturesare:
Atypedorprintedheading
Date
Fileorreferencenumbers
Reader’sfullname
Writer’sfullname
Subjectline
Adistributionlist
Youmaynotneedtoincludealloftheseitemsineverymemo.Whatfeaturesshouldbeincludeddependonthememoyouarewriting.
（Forfurtherreference,seeStudentBookPage109.）
Reports:
DirectionsareavailableinStudentBook.SeePage81-82.
Letters:
DirectionsareavailableinStudentBook.SeePage79-80.
Appendix:
BEC商务信件写作部分攻略
以下是商业信函的写法：
第一章格式问题
1.格式问题：
请同学们在BEC的写作中采用平头式的写法。
收信人的姓名和地址置于信纸的左上方
地址、称呼和结束礼词后没有标点符号
日期在右上方
段落从定格开始，段落之间的行距为两行（但在考试中由于受答题卡限制，请同学们酌情考虑）
写信人的名字和头衔在签名下方
2.称呼和结束礼词的注意事项：
称呼的写法遵循下列原则：
DearSirorMadam
写信给某一公司，不确定具体的收信人
DearSir
对男士，但是你不知道他的具体姓名
DearMadam
对女士，但是你不知道他的具体姓名
DearMrSmith
对男士
DearMsSmith
对已婚或未婚的女士
DearMrsSmith
对已婚女士
DearMissSmith
对未婚女士
DearJohn（此处John为英语中常用男名）
对朋友或你比较熟悉的人（通常为多年生意伙伴）
称呼与结束礼词存在对应的关系，请同学们特别注意：
Yoursfaithfully
DearMr/Ms/Mrs/MissSmith
Yourssincerely
DearJohn
Bestwishes
以下均为错误用法：
DearMrJohn
DearMrJohnSmith
3.日期：
在英国英语中，天在前，但是在美国英语中，月份在前。
所以某些特别的时期容易引起误解。
例如：
12062003
在英国指的是：
6月21日
在美国指的是：
12月6日
因此日期要写成：
12June2003
注释：
在BEC考试中同学们可以采用恩波所推荐的用法。
但是12062003的用法仍然是可以使用的，因为BEC为英版考试。
在使用恩波推荐的用法时，要记住月份使用大些字母开头。
天后不必写th、rd、nd或者st。
第二章写法问题
预备参加bec考试的同学们由于缺乏商务写作的实际经验，对于写作部分都比较郁闷。
恩波结合历年考试实际，为大家准备了15类共计50个经典的实战句型，供大家在考场上使用。
我们对每一个句型都模拟了一种环境：
1.信件的开头：
Wearewritingtoenquireabout…
Wearewritinginconnectionwith…
Weareinterestedin…andwewouldliketoknow…
环境：
Youwanttoknowthepricesofsomeairconditioners.
Weareinterestedinyourairconditionerandwewouldliketoknowthepricesofsomeairconditioners.
Yousawanadvertisementinthenewspaperyesterdayandyouwantfurtherinformation.
Wearewritinginconnectionwiththeadvertisementinthenewspaperyesterday.
YouwanttoknowifthecompanyyouarewritingtoorganizesholidaystoAfrica.
WearewritingtoinquireabouttheholidaystoAfricathatyourcompanyorganizes.
2.回信的开头：
Thankyouforyourletterof（date）
Wehavereceivedyourletterof（date）
askingif…
enquiringabout…
enclosing…
concerning…
Acompanywrotetoyouon23July.Theywantedtoknowifyousellphotocopiers.
Thankyouforyourletterof23July,askingifwesellphotocopiers.
Amanwrotetoyouon18December.Hewantedemploymentwithyourcompany.Healsosenthiscurriculumvitae.
Wehavereceivedyourletterof18December,enclosingyourcurriculumvitae.
Acompanysentyouafaxon3June.TheywantedtoknowifyouweregoingtothemarketingconferenceinLondon.
Thankyouforyourfaxof3June,askingifIwasgoingtothemarketingconferenceinLondon.
Awomantelephonedyouthismorning.ShewantedtoknowifherorderNo.599hadarrived.
ThankyouforyourtelephonecallthismorningconcerningtheorderNo.599.
3.信件的结尾：
一般结尾：
Ilookforwardtoreceivingyourreply/order/products/ect.
Lookingforwardtohearingfromyou.
如果你在信件中提供了信息：
Ihopethatthisinformationwillhelpyou.
Pleasecontactmeifyouneedanyfurtherinformation.
Pleasefeelfreetocontactmeifyouhaveanyfurtherquestions.
Pleaseletmeknowifyouneedanyfurtherinformation.
4.引入主题：
Withreferenceto…
Furtherto…
Withregardto…
Iamwritinginconnectionwith…
注：
引入主题的句子可以被写在信件的开头，但withregardto不能用于信件的开头。
（Howwouldyoustartaletterabouteachofthefollowing）
aninvoice（No.679）foraphotocopier
WithreferencetoInvoiceNo.679,weregrettotellyouthattheproductarrivedinbadcondition.
ameetingyouhadwiththeaddresseeonJan.16th
Furthertothemeetingon16January,IamdelightedtotellyouthatwearenowabletogiveyouaspecialofferforourPeachSeriescomputer.
anadvertisementinthetimesnewspaper
Iamwritinginconnectionwiththeadvertisementinthetimesnewspaperyesterday.
anapplicationforapostassecretaryinyourcompany
Iamwritinginconnectionwithyourapplicationforapostassecretaryinourcompany.
afaxorderforsixcomputersthatyoureceivedtoday
withreferencetoyourfaxorderforsixcomputer,Iregrettotellyouthattheyareoutofstockatpresent.
5.告知好、坏消息：
好消息：
Iam
pleased
delighted
happy
to
tell
inform
advise
youthat…
坏消息：
I
regret
amsorry
tell
Weregretthat…
（completethesesentencesusingphrasesforreferringandgivinggoodorbadnews.）
a.___________________________yourorderforsomecupboards,_____________________wehavehadtoincreasetheprice.
b.____________________________yourapplicationforapostassecretary,______________________________thatwewouldlikeyoutostartworkassoonaspossible.
c._________________________________yourapplicationforapostassecretary,______________________________thatyouwerenotsuccessful.
d._________________________________ourtelephoneconversationthismorning,______________________________thatyourcarisnowreadyforyoutocollect.
6.说明你所能做的和不能做的：
Weareunableto…
Weareableto…
Wehavebeenforcedto…
Youcannotloweryourprices.
Weregretthatweareunabletoreduceoutprices.
Youhavehadtoraiseyourpricesbecausethegovernmenthasincreasedthesalestax.
Wehavebeenforcedtoraiseourpricesbecausethegovernmenthasincreasedthesalestax.
However,youcangivethemadiscountof5%iftheirorderisformorethan$8,000.
Weareabletogiveyouadiscountof5%ifyourorderismorethan$8,000.
Withregardtotheirsecondquestion,youcannotacceptpaymentinEgyptianpoundsbutyoucanacceptUSdollarsorEuros.
WearesorrythatweareunabletoacceptpaymentsinEgyptianpoundsbutweareabletoacceptUSdollarsorEuros.
7.说明原因：
Thisis
owingto…
dueto…
aresultof…
becauseof…
owingto通常用于不好的消息。
如果想在原因中使用动词，请加上thefactthat的从句。
increaseprices---fallofthedollar
Wehavebeenforcetoincreaseourprices.Thisisowingtothefallofthedollar.
Delaythedeliveryofthegoods---strikebyairlinepilots
Wehavebeenforcedtodelaythedeliveryofthegoods.Thisisowingtothestrikebyairlinepilots.
Increaseallsalariesby10%---riseinsales
Weareabletoincreaseallsalariesby10%.Thisistheresultofabigriseinsales.
Cutallsalariesby10%---fallinsales
Wehavebeenforcedtocutallsalariesby10%.Thisisduetothefactthattherehasbeenafallinsalesinthepasttenmonths.
Cannotdeliveryourneworder---wehavenotreceivedyourpaymentfrothelastorder
Weregretthatweareunabletodeliveryourneworderimmediately.Thisisowingtothefactthatwehavenotreceivedyourpaymentforthelastorder.
Cancelthemeeting---alotofstaffhavebeenill
Wehavebeenforcedtocancelthemeeting.Thisisbecausesomemembersofourstaffhavebeenill.
8.请求采取行动：
Pleasecouldyou…
Wewouldbegratefulifyoucould…
Wewouldbeappreciateitifyoucould…
assoonaspossible.
withoutdelay.
immediately.
pleasecouldyou…是最直接的方式。
在要求一些一般性的事情时，可以使用这种表达。
Youhaveseenanadvertisementinthenewspaperforapostasofficemanger.Youwantanapplicationform.
Iwouldappreciateitifyoucouldsendmeanapplicationform.
Thephotocopierinyourofficehasbrokendown.Youwanttohaveitrepaired,quickly.
Wewouldbegratefulifyoucouldsendarepairmantofixourphotocopierassoonaspossible.
Youhavemovedyourofficeandyouwantthepostofficetoforwardyourletterstoyournewaddress.
Pleasecouldyouforwardmyletterstomynewaddress.
Youwantthetelephonecompanytoputanothertelephoneinyouroffice.Youneediturgently.
Wewouldappreciateitifyoucouldputanothertelephoneinourofficeimmediately.
Youhavewrittentoacompanyandyouwantthemtoreplyquickly.
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